Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Elizabeth
Telephone: +44 1316509368
E-mail: elizabeth.lebost@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EC0817 Air Conditioners Maintenance and Reactive Work
Reference number: EC0817
II.1.2) Main CPV code
42500000
II.1.3) Type of contract
Services
II.1.4) Short description
This is an award notice to appoint a single supplier to provide maintenance and reactive work for air conditioning units and systems that are spread throughout the University’s Estate.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
82 215.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
42500000
50000000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This is an Award Notice — The University of Edinburgh is appointing a single supplier to provide maintenance and reactive work for air conditioners that are spread throughout the University’s Estate. The University has a population of over 36 000 students and 10 000 staff. University activity is spread over approximately 750 buildings in numerous locations covering 800 000 m2 around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other major locations include Easter Bush, the Roslin Institute, Edinburgh BioQuarter, the Western General Hospital and Firbush Outdoor Education Centre (at Loch Tay). Campus maps are available online at http://www.ed.ac.uk/maps/
The University has a significant number of air conditioning systems, based on split air conditioning (DX systems) or Variable Refrigerant Flow (VRF) to provide cooling to their buildings. The systems are predominantly employed to maintain the internal space environment. With the increasing demand for cooling due to increasing climatic and internal heat gains the air conditioner systems are key to the functioning of the University.
The contract covers approximately 1300 No Air Conditioners located in buildings across the 5 University campuses.
The complexity of the systems and associated equipment requires a comprehensive planned preventative maintenance regime coupled to a timely reactive repair service. The tasks to be undertaken through the Service Contract shall be based on the relevant SFG20 Task sheets.
Work shall generally be carried out during normal working hours, however at some locations out of hours work shall be necessary to minimise the risk of service disruption and others will require notice to gain access to undertake the maintenance tasks. Management of the PPM work shall be critical together with achieving an agreed programme of PPM work.
To undertake the works the University is seeking a supplier with suitably experienced and qualified operatives, including matters relating to health and safety. The supplier may be requested to replace equipment associated with the installations.
Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply to this contract. Details provided at ITT stage.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if there are any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 199-451685
Section V: Award of contract
Contract No: EC0817 Air Conditioners Maintenance & Reactive Work
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/06/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Alba Facilities Services Ltd
37 Lonmay Drive, Panorama Business Village
Glasgow
G33 4EP
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 411 075.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is an award notice.
Please note the value stated in II.I.7 is the annual value for the annual maintenance required on this contract.
Please note the value stated in V.2.4 is the 5 year value for annual the annual maintenance on this contract.
(SC Ref:588778)
VI.4) Procedures for review
VI.4.1) Review body
University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Telephone: +44 1316502508
Internet address(es)
URL: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.5) Date of dispatch of this notice
01/07/2019