Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Crescent Purchasing Consortium (CPC)
Procurement House, Unit 23
Salford
M6 6AJ
UK
Telephone: +44 8000662188
E-mail: steve.davies@npg-ltd.com
Fax: +44 1612955599
NUTS: UKD3
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.1) Name and addresses
Public Sector
Procurement House
Salford
M6 6AJ
UK
E-mail: steve.davies@npg-ltd.com
NUTS: UK
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Outsourced Human Resource including Payroll Services Framework
Reference number: CA5523 - CPC/DU/HR/21
II.1.2) Main CPV code
79414000
II.1.3) Type of contract
Services
II.1.4) Short description
This framework will provide access to a comprehensive range of outsourced human resource and payroll services. It is being established to meet the needs of Crescent Purchasing Consortium members, http://www.thecpc.ac.uk/members/regions.php and is also open for use by all Contracting Authorities across the public sector throughout the UK (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, non departmental public bodies, NHS Bodies, local authorities, police authorities, emergency services, educational establishments, hospices, registered charities, national parks and registered social landlords. The framework is being let across 3 lots. Full details of the classification of eligible end user establishments and geographical areas is available at http://www.npg-ltd.com/tenders/
There will be maximum of 6 suppliers awarded a place on each of the three lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
45 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Human Resource Services
II.2.2) Additional CPV code(s)
79414000
79630000
79632000
79633000
79634000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Human resource services is likely to include, but not limited to, the following services:
Specialist recruitment/e-recruitment services, HR consultancy, managed services, training, business and administration support services, transformational services, leadership and management support services and employee support services.
II.2.5) Award criteria
Quality criterion: Lot 1 and Lot 3
/ Weighting: 100.00 %
Price
/ Weighting:
0.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1x12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the award criteria and weighting for Lot 2 Payroll Services was 40 % Price and 60 % Quality and not the 100 % Quality as detailed within Section II.2.5.
Lot No: 2
II.2.1) Title
Payroll Services
II.2.2) Additional CPV code(s)
79631000
79211110
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
The payroll services available across the lot, albeit delivered and received in a different way depending upon whether the service is a bureau, semi managed or a managed service, will include:
Data input, processing of payroll, setting up and processing of pensions, Tax NI and related services, holiday calculations, sickness paternity and maternity calculations, processing of expenses and benefit, processing of third party payments and pensions, Payment of salaries, production of payslips, application of legislative updates, provision of management information, production of HMRC documentation, payroll query help line and employee help line.
All services to be delivered either as a bureau, part managed or managed service.
II.2.5) Award criteria
Quality criterion: Lot 1 and Lot 3
/ Weighting: 100.00 %
Price
/ Weighting:
0.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1x12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the award criteria and weighting for Lot 2 payroll services was 40 % Price and 60 % Quality and not the 100 % quality as detailed within Section II.2.5.
Lot No: 3
II.2.1) Title
Integraed Human Resource and Payroll Services
II.2.2) Additional CPV code(s)
79414000
79631000
79211110
79630000
79632000
79633000
79634000
79635000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
This lot will include the provision of both Lot 1 human resource services and Lot 2 payroll services as detailed within the respective lot descriptions, delivered as an integrated service to the framework user; thus delivering their requirement for both outsourced human resource services and payroll services from a single supplier.
II.2.5) Award criteria
Quality criterion: Lot 1 and Lot 3
/ Weighting: 100.00 %
Price
/ Weighting:
0.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1x12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the award criteria and weighting for Lot 2 payroll services was 40 % price and 60 % quality and not the 100 % quality as detailed within Section II.2.5.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 044-100683
Section V: Award of contract
Lot No: 1
Contract No: CA5523
Title: Human Resource Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Seymour John Ltd
1 Aston Court, Bromsgrove Technology Park
Bromsgrove
B60 3AL
UK
Telephone: +44 1212700028
E-mail: peopleandchange@seymourjohn.com
NUTS: UK
Internet address(es)
URL: https://seymourjohn.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Spectra
Spectra, 1 Pacific Court
Altrincham
WA145BJ
UK
Telephone: +44 7825225605
E-mail: matthew.lowe@thespectragroup.co.uk
NUTS: UK
Internet address(es)
URL: www.thespectragroup.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
EPM Ltd
St Johns House, Spitfire Close
Huntingdon
PE29 6EP
UK
Telephone: +44 1480431993
E-mail: epm@epm.co.uk
NUTS: UK
Internet address(es)
URL: www.epm.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CA5523
Title: Payroll Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2019
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Liberata UK Ltd
5th Floor, Knollys House
London
CR0 6SR
UK
Telephone: +44 2073783700
E-mail: bidadmin@liberata.com
Fax: +44 2073783701
NUTS: UK
Internet address(es)
URL: www.liberata.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Equiniti ICS Ltd
27 Kings Road
Reading
RG1 3AR
UK
Telephone: +44 1189513940
E-mail: andy.langley@equiniti-ics.com
Fax: +44 1189513950
NUTS: UK
Internet address(es)
URL: www.equiniti-ics.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Phase 3 Consulting Ltd
Swan Square, 54 Oak Street
Manchester
M4 5JA
UK
Telephone: +44 8003213032
E-mail: marilyn.summers@phase3consulting.co.uk
NUTS: UK
Internet address(es)
URL: www.phase3consulting.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Midland HR
Ruddington Hall
Ruddington
NG11 6LL
UK
Telephone: +44 1159456000
E-mail: bidteam@midlandhr.com
Fax: +44 1159405286
NUTS: UK
Internet address(es)
URL: www.midlandhr.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
EPM Ltd
St Johns House, Spitfire Close
Huntingdon
PE29 6EP
UK
Telephone: +44 1480431993
E-mail: epm@epm.co.uk
NUTS: UK
Internet address(es)
URL: www.epm.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Ezy Solutions Group
Vincent Court, Hubert Street
Birmingham
b6 4ba
UK
Telephone: +44 7904235693
E-mail: soffia@ezysolutions.co.uk
NUTS: UK
Internet address(es)
URL: www.ezy-solutions.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CA5523
Title: Integraed Human Resource and Payroll Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Midland HR
Ruddington Hall
Ruddington
NG11 6LL
UK
Telephone: +44 1159456000
E-mail: bidteam@midlandhr.com
Fax: +44 1159405286
NUTS: UK
Internet address(es)
URL: www.midlandhr.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
EPM Ltd
St Johns House, Spitfire Close
Huntingdon
PE29 6EP
UK
Telephone: +44 1480431993
E-mail: epm@epm.co.uk
NUTS: UK
Internet address(es)
URL: www.epm.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
CPC Internal Reference Number is CPC/DU/HR/21. Northern Procurement Group Ltd (who are asubsidiary of Dukefield Limited) are acting as agents of Crescent Purchasing Consortium in the development and on-going contract management of this framework. The Contracting Authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the sourcing cloud system at https://suppliers.multiquote.com, the tender is available from the opportunities menu on the login page of the site. The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent Purchasing Consortium expressly reserves the rights:
(a) To terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) To make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) To award a contract covering only part of the consortium's requirements if explicitly detailed within the tender documentation;
(d) To disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable;
(e) Seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) Where the Contracting Authority can evidence that there is a conflict of interest, either personal or inconsideration of any organisation bidding for the contract, the Contracting Authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) Where the Contracting Authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the Contracting Authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement.
(h) The Contracting Authority will not be liable for any costs incurred by tenderers;
(i) The value of the framework provided in Section II.1.5 is only an estimate and the Contracting Authority will not guarantee any business through this framework agreement; and
(j) The Contracting Authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies as stated in II.1.4.
Tenderers should note, in reference to Section IV.1.3), envisaged maximum number of participants to the framework:
Where, following the evaluation of bids, more than one Tenderer is tied with the same final evaluation score, each of these tenderers shall be deemed to occupy the last Framework Agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework.
The Contracting Authority will award a Framework Agreement to additional tenderers beyond the stated maximum number on any particular lot, where their final evaluation score (s) is within 0,5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each lot of this framework is 6th place. Therefore on a lot by lot basis, tenderers within 0.5 %, along with the tenderer in last placed position, shall be deemed to occupy the last Framework Agreement contract award position for each respective lot.
VI.4) Procedures for review
VI.4.1) Review body
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.2) Body responsible for mediation procedures
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Crescent purchasing consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.5) Date of dispatch of this notice
02/07/2019