Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lambeth Schools Consortium
London
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKI
Internet address(es)
Main address: https://www.lambeth.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmuspartnership.co.uk/sq/lsc/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lambeth Schools Consortium — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Due to government changes to the Schools Funding Reforms in 2013 the Lambeth Schools Consortium (LSC) was formed to centrally supply the school meals service to participating Primary schools in Lambeth. Today, LSC represents 35 primary schools and 4 nurseries and through its management committee is responsible for ensuring ‘best value’ is maintained for all participating schools. As a consequence, the management committee with agreement from its participating schools now wishes to conduct a tender process for the supply of school meals and catering related services.
II.1.5) Estimated total value
Value excluding VAT:
21 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London, UNITED KINGDOM.
II.2.4) Description of the procurement
Collectively, the 39 schools have approximately 9 300 pupils serving approximately 1 240 000 meal per year. The contract is estimated to commence in September 2020 and will be for an initial period of 5 years plus an option to extend by 2 further years up to a maximum of 7 years.
In order to deliver best value, the contract will be awarded either on a group or individual ‘Fully Inclusive Fixed Meal Price' basis.
The estimated turnover to be 15 000 000 GBP (over the initial 5 year period).
Objectives:
The appointed supplier will have significant experience of delivering quality catering services within primary schools and should have proven expertise of successfully increasing pupil meal uptake, together with a compelling attitude towards making the lunchtime service appealing, healthy and educational for children coupled with the familiarity and practice of successfully managing the TUPE process for a large workforce, the supplier should ideally have a strong operational base in London and able to leverage sufficient resources to ensure the required level of service is constantly maintained. There are number of Dining Centres within LSC which are schools without kitchens. These schools have their meals produced from a nominated Production Kitchen from within LSC which are schools with large kitchens. It will be imperative that bidders are able to provide either direct or via a third party the transportation of meals between the nominated production kitchens and associated dining centres.
Ultimately, it is important that the supplier can demonstrate a proven ability to manage a well-organised and efficient catering service through the application of effective staff training, best practice and quality control that ensures continual ‘best value’ to each participating school.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
21 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2020
End:
31/08/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/08/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: at: https://litmuspartnership.co.uk/sq/lsc/
The closing date for receipt of the Selection Questionnaire is 9.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Lambeth Schools Consortium
London
UK
VI.5) Date of dispatch of this notice
05/07/2019