Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The ACC Liverpool Group
Kings Dock, Liverpool Waterfront
Liverpool
L3 4FP
UK
Contact person: Ciara Prunty
Telephone: +44 1517037261
E-mail: Purchasing@ACCLiverpool.com
NUTS: UKD72
Internet address(es)
Main address: https://www.accliverpool.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Television-and-audio-visual-equipment./7VA58U635T
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/7VA58U635T
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/tenders/UK-title/7VA58U635T
I.4) Type of the contracting authority
Other: Conferencing, exhibition and entertainment venue
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for the Provision of Audio Visual Hire Services
Reference number: TT000084
II.1.2) Main CPV code
32320000
II.1.3) Type of contract
Services
II.1.4) Short description
The intention of this tender is to create a framework of preferred suppliers who will be called upon for the hire of additional technical equipment and services as required for our busy programme of events. This framework will be divided into 4 lots:
Lot 1: General and Specialist AV;
Lot 2: Sound;
Lot 3: Lighting;
Lot 4: Event IT.
Please refer to tender document 2 scope of services, for a detailed description of the requirements of each lot.
II.1.5) Estimated total value
Value excluding VAT:
1 562 015.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1
II.2.1) Title
Specialist and General AV
II.2.2) Additional CPV code(s)
32320000
II.2.3) Place of performance
NUTS code:
UKD72
Main site or place of performance:
Liverpool.
II.2.4) Description of the procurement
Items required for hire in this lot could include but not be limited to the following; small to medium Laser, LED data projectors, basic switchers, HDMI/SDI Distro, cue-light systems, video replay equipment, traffic light systems, flipcharts and associated cabling. This may be on a dry-hire basis.High specification LED and/or DLP Laser data projectors (including 4k), multiple source seamless switching with multiple live outputs, SD and HD scaling/conversion equipment, standard and high def matrix’s, Video Playback in playbackpro, led video walls. This may be on a dry-hire basis. HD Broadcast Cameras, HD lenses, remote zoom/focus controls and fluid head tripods. CCU and Vision Mixing equipment. Please refer to tender document 2 (scope of services) for a detailed overview of requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
688 072.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2020
End:
31/01/2022
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract is 2 years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of 12 months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7VA58U635T
Lot No: Lot 2
II.2.1) Title
Sound
II.2.2) Additional CPV code(s)
32330000
II.2.3) Place of performance
NUTS code:
UKD72
Main site or place of performance:
Liverpool
II.2.4) Description of the procurement
Items required for this hire could include but not be limited to; sound equipment
This could include (but is not restricted to) the following items: speakers, line Arrays, amplifiers and associated control systems for large and small scale events, microphone(wired and radio), playback system (including CD, mp3, etc.), solid state audio recording, communication systems (including wired and radio communications, back to back radios, etc.). This may be on a dry-hire basis.
Sound operator
Personnel may be required to set up and operate event specific sound equipment including PA systems and control desks as described above.
Associated responsibilities
The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide technical advice and design services to the company and their clients as preferred supplier.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
381 932.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2020
End:
31/01/2022
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract is 2 years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of 12 months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value advertised in this notice is based on a full 4 year term.
Please refer to the tender document for a full detailed overview of the requirement.
Lot No: Lot 3
II.2.1) Title
Lighting
II.2.2) Additional CPV code(s)
31500000
II.2.3) Place of performance
NUTS code:
UKD72
Main site or place of performance:
Liverpool
II.2.4) Description of the procurement
Items required for hire in this lot may include but no be limited to the following; generic fixtures, intelligent fixtures, LED lanterns, battery powered LED uplighters, dimming systems and lighting control desks (including wireless), special effects. This may be on a dry-hire basis.
(b) Lighting Operator
Personnel may be required to set up and operate event specific lighting equipment including lanterns and control desks as described above.
The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide lighting advice and lighting design services to the Company and their clients as preferred supplier.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
379 304.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2020
End:
31/01/2022
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract is two years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of 12 months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value advertised in this notice is based on a full 4 year term.
Please refer to the tender document for a full detailed overview of the requirement.
Lot No: Lot 4
II.2.1) Title
Event IT
II.2.2) Additional CPV code(s)
32320000
II.2.3) Place of performance
NUTS code:
UKD72
Main site or place of performance:
Liverpool.
II.2.4) Description of the procurement
Items required for hire in this lot include, but are not restricted to the following; Laptop and Desktop PCs
This could include (but is not restricted to) the following items: laptop, macbook’s, desktop PC, iMacs, networking, backup storage, supporting a variety of software such as Office 365.
Display and touch screen/digital signage
This could include (but is not restricted to) the following items: Touch screen kiosks, touch screen tables, e-Poster boards, LCD/LED HD and 4K screens (32”, 42”, 50”, and 60”), 3D screens, LED walls, This may be on a dry-hire basis.
IT engineer
Personnel may be required to set up and operate event specific IT equipment including laptops, e-Posters and servers, screens and other equipment as described above.
Associated responsibilities
The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide technical advice and design services to the company and their clients as preferred supplier.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
112 706.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2020
End:
01/02/2022
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract is 2 years with options to extend, at the sole discretion of The ACC Liverpool Group, for 2 further periods of twelve months. The contract start date is anticipated to be on 1.2.2020. The value advertise in this notice is based on a full 4 year term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value advertised in this notice is based on a full 4 year term.
Please refer to the tender document for a full detailed overview of the requirement.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/08/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/08/2019
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The value advertised in this notice is based on a full 4 year term.
Please refer to the tender documents for a full detailed overview of the requirement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Television-and-audio-visual-equipment./7VA58U635T
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7VA58U635T
GO Reference: GO-201979-PRO-15078073
VI.4) Procedures for review
VI.4.1) Review body
The ACC Liverpool Group
Liverpool
UK
VI.5) Date of dispatch of this notice
09/07/2019