Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Museums Scotland
Chambers Street
Edinburgh
EH1 1JF
UK
Contact person: Patricia Convery
Telephone: +44 3001236789
E-mail: p.convery@nms.ac.uk
NUTS: UKM
Internet address(es)
Main address: http://www.nms.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00423
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Production of Membership Publication
II.1.2) Main CPV code
79970000
II.1.3) Type of contract
Services
II.1.4) Short description
Editorial content, project management, production, design, print and fulfilment of National Museums Scotland's (NMS) supporters magazine, explorer, producing 3 issues per year over 3 years.
II.1.5) Estimated total value
Value excluding VAT:
210 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22000000
22100000
22213000
22200000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Scope of work:
— project management: manage the co-ordination and delivery of the magazine. Attend start-up meetings and planning meetings at the start of each issue,
— editorial content: working with the internal team, plan, commission, write and deliver all content,
— design: design each issue of the magazine to a high standard and within the museum’s brand guidelines,
— production: manage full production of the magazine including proofing, artworking and print,
— fulfilment and distribution: manage fulfilment and distribution of the magazine to its readership.
Operate in line with NMS standard terms and conditions for the purchase of services https://www.nms.ac.uk/media/1157131/585-standard-tpluscs-services.pdf
Bidders should refer to the additional document, specification — Schedule A for further information.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80 %
Price
/ Weighting:
20 %
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
National Museums Scotland reserves the right to extend the contract by 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if there are any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not applicable to this procurement exercise.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD 4B.4 Statement:
Bidders will be required to state the value for the following financial ratio(s):
Liquidity ratio.
The calculation for this financial ratio is:
Divide current assets by current liabilities.
ESPD 4B.5.1 and 4B.5.2 statement:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
— employer's (compulsory) liability insurance = 5 000 000 GBP,
— public liability insurance = 5 000 000 GBP,
— professional indemnity insurance = 200 000 GBP.
Minimum level(s) of standards required:
ESPD 4B.4 — The minimum requirement is 1.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2 For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided): bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the site notice.
4C.4 Please provide a statement of the relevant supply chain management and/or tracking systems used:
Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the site notice.
4C.8.1
4C.8.2 Please provide details of the average annual manpower for the last 3 years:
Please provide details of the number of managerial staff for the last 3 years: bidders will be required to confirm their average annual manpower for the last 3 years.
Bidders will be required to confirm their and the number of managerial staff for the last 3 years.
Minimum level(s) of standards required:
4C.1.2 — 80 % weighting.
4C.4 — 10 % weighting.
4C.8.1 and 4C.8.2 — 10 % weighting.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/08/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/08/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Additional information can be found in specification — Schedule A.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=590454
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:590454)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=590454
VI.4) Procedures for review
VI.4.1) Review body
National Museums Scotland
Chambers Street
Edinburgh
EH1 1JF
UK
Telephone: +44 3001236789
Internet address(es)
URL: http://www.nms.ac.uk/
VI.5) Date of dispatch of this notice
10/07/2019