Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swale Borough Council
Swale House, East Street
Sittingbourne
ME10 3HT
UK
Contact person: Miss Charlotte Knowles
Telephone: +44 1795417584
E-mail: charlotteknowles@swale.gov.uk
NUTS: UKJ4
Internet address(es)
Main address: http://www.swale.gov.uk/
Address of the buyer profile: http://www.swale.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=5dc226a3-a98e-e911-80f8-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=5dc226a3-a98e-e911-80f8-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Staying Put Disabled Facilities Grant Work, Primarily Shower Room Conversions, other Home Adaptations Including External Ramping and other Hospital Discharge Works
Reference number: DN416150
II.1.2) Main CPV code
45211100
II.1.3) Type of contract
Works
II.1.4) Short description
The Council is tendering for Disabled Facilities Grant (DFG) work and other associated works, including hospital discharge and repairs which are carried out through the Staying Put service. Works will be undertaken to various private residential properties in Swale to enable elderly and vulnerable people to stay in their homes.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Tenderers can apply for Lot 1, Lot 2 or both lots.
Swale Borough Council reserves the right to not award Lot 2.
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
33196000
34953000
39144000
39515400
39515410
39715210
44000000
44160000
44221200
44221230
44400000
44620000
45000000
79931000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Within the Borough of Swale.
II.2.4) Description of the procurement
Disabled Facilities Grant (DFG) work will primarily consist of shower room conversions/adaptations, external ramping, drainage and other adaptations within the home to enable an elderly or vulnerable person to remain living there. A comprehensive list of works can be found in the Schedule of Rates in the ITT document.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract will commence on 30.4.2020 and terminate on 30.4.2022. Subject to funding and contract performance there may be an extension to this contract of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
31625200
34953000
44000000
44221230
44400000
45421131
45422000
50000000
90911100
90911200
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Within the Borough of Swale.
II.2.4) Description of the procurement
To carry out work in client’s home that will either prevent hospital admissions or allow quicker discharge.
Works will include for example fitting mop stick rails, grab rails, key safes, smoke alarms, galvanised rails, lowering thresholds, ramping, making safe open plan stairs, turning around doors and making sliding doors, clearing clutter rooms and deep cleaning of dirty properties.
Swale Borough Council reserve the right to not award Lot 2.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract will commence on 30.4.2020 and terminate on 30.4.2022. Subject to funding and contract performance there may be an extension to this contract of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
At the Council's sole and exclusive option the contract period may be extended for periods up to a maximum of 2 years in which case, for the purpose of the contract, the contract period shall be deemed to apply to such extended period.
The Council has the option to not award Lot 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Swale Borough Council reserve the right to not award Lot 2.
Should Lot 2 be awarded, if there are not sufficient contractors appointed, Swale Borough Council reserve the right to award cases to contractors outside of the Framework.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 20
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/08/2019
Local time: 23:55
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 7 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/08/2019
Local time: 11:30
Place:
Room 218
Swale Borough Council
Swale House
East Street
Sittingbourne
Kent
ME10 3HT.
Information about authorised persons and opening procedure:
Tenders will be opened in the presence of a representative from democratic and electoral services, and independent senior officer, the staying put manager, strategic housing and health manager and a legal representative.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Swale Borough Council
Swale House, East Street
Sittingbourne, Kent
ME10 3HT
UK
E-mail: charlotteknowles@swale.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The 10 day Alcatel period will apply from the date of the award and unsuccessful letters.
VI.4.4) Service from which information about the review procedure may be obtained
Swale Borough Council
Swale House, East Street
Sittingbourne
Kent
UK
E-mail: charlotteknowles@swale.gov.uk
VI.5) Date of dispatch of this notice
12/07/2019