Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Didcot Girls’ School and St Birinus School C/O Pelican Procurement Services
Ash House, Tanshire Park, Shackleford Road
Elstead, Godalming
GU8 6LB
UK
Contact person: Kim Nailor
Telephone: +44 1252705234
E-mail: kim.nailor@pelicanprocurement.co.uk
NUTS: UK
Internet address(es)
Main address: www.pelicanprocurementservices.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA5885
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Didcot Girls' Sch and St Birinus Sch_Supply and Distr.n of Amb. Chill and Froz and Non-Food Products
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Ambient, chilled and frozen and non-food products.
II.1.5) Estimated total value
Value excluding VAT:
170 358.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 and Lot 2.
II.2) Description
Lot No: 1
II.2.1) Title
Ambient, Chilled, Frozen
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Didcot Girls’ School, Manor Crescent, Didcot, Oxfordshire, OX11 7AJ.
St Birinus School, Mereland Road, Didcot, Oxfordshire, OX11 8AZ.
II.2.4) Description of the procurement
Supply and distribution of ambient, chilled and frozen products to the 2 named schools.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery and service
/ Weighting: 15
Quality criterion: Product range
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
154 637.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Products can be added or removed throughout the term of the contract.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Non-Food and Disposables
II.2.2) Additional CPV code(s)
39830000
39220000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Didcot Girls’ School, Manor Crescent, Didcot, Oxfordshire, OX11 7AJ.
St Birinus School, Mereland Road, Didcot, Oxfordshire, OX11 8AZ.
II.2.4) Description of the procurement
Supply and distribution of non-food products to the 2 schools named.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery and service
/ Weighting: 15
Quality criterion: Product range
/ Weighting: 15
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
15 721.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Products can be added or removed throughout the term of the contract.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/08/2019
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/08/2019
Local time: 10:00
Place:
Pelican Office.
Information about authorised persons and opening procedure:
Kim Nailor MCIPS.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=216656
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:216656)
VI.4) Procedures for review
VI.4.1) Review body
Pelican Procurement Services
Ash House, Tanshire Park, Shackleford Road
Elstead, Godalming
GU8 6LB
UK
Telephone: +44 1252705234
E-mail: kim.nailor@pelicanprocurement.co.uk
Internet address(es)
URL: www.pelicanprocurementservices.co.uk
VI.4.2) Body responsible for mediation procedures
Pelican Procurement Services Ltd
Ash House
Godalming
GU8 6LB
UK
Telephone: +44 1252705234
E-mail: kim.nailor@pelicanprocurement.co.uk
VI.5) Date of dispatch of this notice
12/07/2019