Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
UK
Telephone: +44 1443232755
E-mail: j-snooks@southwales-fire.gov.uk
Fax: +44 1443232180
NUTS: UKL
Internet address(es)
Main address: www.southwales-fire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360
I.1) Name and addresses
Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
UK
Telephone: +44 3706060699
E-mail: h.rees@mawwfire.gov.uk
Fax: +44 1267220562
NUTS: UKL
Internet address(es)
Main address: http://www.mawwfire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multi Security Tender
Reference number: SWEU020
II.1.2) Main CPV code
50610000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority seeks to appoint a suitably qualified and experienced contractor to carry out service inspection maintenance, repair and renewal as required of fire and intruder alarm systems, emergency lighting systems, proximity door access control systems and CCTV systems installed throughout South Wales Fire and Rescue Service and Mid and West Wales Fire and Rescue Service.
II.1.5) Estimated total value
Value excluding VAT:
700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
South Wales Fire and Rescue Service
II.2.2) Additional CPV code(s)
50610000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Establishments within the boundaries of South Wales Fire and Rescue Services
II.2.4) Description of the procurement
The service shall comprise the inspection, maintenance, repair and renewal as required of fire and intruder alarm systems, emergency lighting systems, proximity door access control systems and CCTV systems installed throughout the South Wales Fire and Rescue Service (SWFRS)and the installation of new systems as required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will be initially for 3 years with option to extend for a further 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Service, Maintenance and installation of additional security systems may be procured through this contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Mid and West Wales Fire and Rescue Service
II.2.2) Additional CPV code(s)
50610000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Establishments within the boundaries of Mid and West Wales Fire and Rescue Services
II.2.4) Description of the procurement
The service shall comprise the inspection, maintenance, repair and renewal as required of fire and intruder alarm systems, emergency lighting systems, proximity door access control systems and CCTV systems installed throughout the Mid and West Wales Fire and Rescue Service (MWFRS)and the installation of new systems as required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will be initially for 3 years with option to extend for a further 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Service, Maintenance and installation of additional security systems may be procured through this contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/08/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Potentially this will be readvertised July 2024.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=94116.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:94116)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
UK
Telephone: +44 1443232755
E-mail: j-snooks@southwales-fire.gov.uk
Fax: +44 1443232180
Internet address(es)
URL: www.southwales-fire.gov.uk
VI.5) Date of dispatch of this notice
18/07/2019