Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Magdalen College School
Waynflete avenue
Brackley
NN13 6FB
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF24
Internet address(es)
Main address: http://www.magdalen.northants.sch.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmuspartnership.co.uk/sq/magdalen/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Magdalen College School — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Magdalen College School (the client), situated on the border of Northamptonshire and Oxfordshire is an Academy Trust coeducational comprehensive school serving the 11-19 age range.
The school has approximately 1380 pupils and a staff complement of circa 160.
II.1.5) Estimated total value
Value excluding VAT:
1 250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
Magdalen College School
Brackley
Northamptonshire
UNITED KINGDOM.
II.2.4) Description of the procurement
The contract covers the scope for the provision of all school catering services, including the St John’s sixth form site.
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of catering services within the client’s facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The contract being tendered is for 3 years in duration from 1.4.2020 until 31.3.2023, with the potential for an extension of up to a further 2 years (upon mutual agreement and on the same terms and conditions as the original contract duration). The contract currently generates a return for the school and operates on a fixed cost basis.
The successful supplier will be expected to source all fresh produce on a local basis, especially fresh meat, bakery and fruit and vegetables.
The emphasis for this service is on achieving ‘best value’ and the successful supplier will be expected to demonstrate innovation, flexibility and commercialism.
Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of 2 500,00 GBP plus VAT. This fee will be invoiced immediately on contract award (w/c 27 January 2020). To ensure transparency, the supplier will clearly show within the management fee a breakdown of this consultancy fee, over the length of the contract. The total fee will be paid by the successful supplier, in full to The Litmus Partnership, by no later than 30 days from receipt of invoice.
The approximate current value of this contract is c. 250 000 GBP p.a.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/08/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which Contract/Notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: at: https://litmuspartnership.co.uk/sq/magdalen/
The closing date for receipt of the Selection Questionnaire is 23.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Magdalen College School
Brackley
UK
VI.5) Date of dispatch of this notice
19/07/2019