Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Ayrshire and Arran
Eglinton House, Ailsa Hospital, Dalmellington Road
Ayr
KA6 6AB
UK
Telephone: +44 1294323219
E-mail: Shirley.lawtie@aapct.scot.nhs.uk
Fax: +44 1294323052
NUTS: UKM94
Internet address(es)
Main address: http://www.nhsaaa.net
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00060
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Annual Verification of Ventilation Systems
Reference number: AA1381
II.1.2) Main CPV code
71315410
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Ayrshire and Arran wish to source a suitably competent contractor to assist with the board's obligation and legal duties to manage and control ventilation systems in critical areas are verified. The suitable contractor will provide an annual verification arrangement for all critical ventilation systems ensuring that these systems are fit for purpose and meet the requirements of statutory regulations, standards as per Scottish Health Technical Memoranda — SHTM 03-01.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71315410
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
Hospital sites within NHS Ayrshire and Arran.
II.2.4) Description of the procurement
Ventilation systems serving critical care areas should be verified annually, which is the purpose of this tender. The purpose of the annual verification ensuring that each critical system — achieves minimum standards specific to the application is operating to an acceptable performance level remains fit for purpose.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Proposal to deliver service
/ Weighting: 25
Quality criterion: Project plan/manage and achievement of targets
/ Weighting: 15
Quality criterion: Quality assurance
/ Weighting: 10
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 additional 1 x 12 month extensions will be available for this contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note — the contractor must provide a copy of any registration certificates/documentation within the relevant scope for verification of ventilation systems.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/08/2019
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
26/08/2019
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Either 36 or 60 months, depending on whether extensions are taken.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All suppliers have to pass the non-scoring questions within the ESPD, the dun and bradstreet check and score a minimum of 50 % for the scoring questions within the ESPD for their tender to be scored.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=591863
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:591863)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=591863
VI.4) Procedures for review
VI.4.1) Review body
NHS Ayrshire and Arran
Eglinton House, Ailsa Hospital, Dalmellington Road
Ayr
KA6 6AB
UK
Telephone: +44 1294323585
Fax: +44 1294323052
Internet address(es)
URL: http://www.nhsaaa.net
VI.5) Date of dispatch of this notice
22/07/2019