Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Thirteen Housing Group Ltd
North Shore, North Shore Road
Stockton-on-Tees
TS18 2NB
UK
Contact person: Mrs Joanne Boyd
Telephone: +44 1642947158
E-mail: joanne.boyd@thirteengroup.co.uk
NUTS: UKC1
Internet address(es)
Main address: http://www.thirteengroup.co.uk
Address of the buyer profile: http://www.thirteengroup.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bespoke Service Charge, Rent Setting and Accounting System
Reference number: DN411079
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The purchase of service charge and rent setting software.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
158 400.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC1
II.2.4) Description of the procurement
Thirteen required to procure a bespoke service charge accounting and rent setting system that will be an on-premise hosted solution, that has the functionality to automate the setting, billing, budgeting and management of the full-service charge and rent setting process.
We required a system that will remove the reliance on the use of multiple spreadsheets and be capable of sitting alongside our existing financial and housing management platforms, allowing for data to be imported and exported to and from these systems via open/flat file interfaces, API’s and URL links.
We required a system that will have the ability to provide real time reporting functionality and automated budgeting forecasting.
The system should be able to accommodate multiple billing periods i.e. June, September and December at property level without the need to run as separate property groups i.e. scheme of 4 properties, 3 with April notification date and 1 with August notification.
The system should be able to accommodate several charge frequencies at property level i.e. 50 weeks, 52 weeks, monthly, quarterly and annually.
The system should be able to accommodate varying property types and tenures across our diverse range of tenancies and leases and apply this at property level i.e. scheme of 4 properties, 3 general needs rented properties and 1 Leaseholder.
— the system should be able to mimic our current scheme structure hierarchy,
— the system should be able to hold data at scheme, block, communal and property level,
— the system should be able to receive data at scheme level and reapportion to properties based on lease/tenancy agreements.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 75
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 098-237469
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Trace Solutions Ltd
02052844
London
UK
NUTS: UKC1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 158 400.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Thirteen Housing Group Ltd
Stockton-on-Tees
UK
VI.5) Date of dispatch of this notice
24/07/2019