Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Waiting Times Centre Board
Golden Jubilee National Hospital Beardmore Street, Agamenmon Street
Clydebank
G81 4DY
UK
Contact person: Angela Smith
Telephone: +44 1419515000
E-mail: angela.smith@gjnh.scot.nhs.uk
Fax: +44 1419515761
NUTS: UKM82
Internet address(es)
Main address: http://www.nhsgoldenjubilee.co.uk/home/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00199
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Ophthalmology Phaco Machines and Associated Consumables
Reference number: NWTC19/02
II.1.2) Main CPV code
33122000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NWTC require to implement a contract to provide phaco emulsification machines with handpieces, cassettes and associated consumables. The board will consider 2 options:
Lot 1: to purchase the phaco machines with handpieces and associated consumables, or
Lot 2: to purchase associated consumables with FOC loan of phaco machines with handpieces.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Purchase Phaco Machines and Handpieces (Capital) and Associated Consumables (Revenue)
II.2.2) Additional CPV code(s)
33122000
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Clydebank, West Dunbartonshire, SCOTLAND.
II.2.4) Description of the procurement
NWTC Board will consider this option to capital purchase seven (7) phaco machines with handpieces and purchase the associated consumables through revenue.
At the moment there are 3 ophthalmic theatres with a view to this rising in the next 2 years with an ophthalmic expansion to a total 6 theatres. Also it would be expected that we would have 1 spare unit for possible equipment failures and issues. Our current usage is circa 7 000 procedures packs, this is expected to increase annually.
Full details of our requirement will be provided in our specification.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Cost criterion: Cost
/ Weighting: 50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year contract with option to extend for 2 x 12-month periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The board reserve the right to purchase associated products.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Quantities stated anywhere within the documentation is provided for indication only and is not binding to NWTC Board.
Lot No: 2
II.2.1) Title
Purchase of Consumables with Machines to be loaned FOC for duration of the Contract
II.2.2) Additional CPV code(s)
33122000
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Clydebank, West Dunbartonshire, SCOTLAND.
II.2.4) Description of the procurement
The board are seeking a provider of phaco emulsification Machines with associated handpieces, cassettes and consumables. It is anticipated that 7 machines will be required with associated consumables. The current situation within the board is the machines and handpieces are provided free on loan for the duration of the contract, and the associated consumables are purchased from Revenue. The board may consider this arrangement again or, consider purchasing the machines and handpieces via capital expenditure should this prove to be more economically advantageous. Detailed information will be provided within the specification.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 50
Cost criterion: Cost
/ Weighting: 50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 x years contract with option to extend for a further 2 x 12-month periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The board reserves the right to purchase associated products.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Quantities stated anywhere within this documentation is provided for indication only and is not binding to NWTC Board.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All economic operators must complete the European Single Procurement Document (ESPD) via Public Contract Scotland (PCS) portal link. With reference to Section 4B.6 - NWTC will use the information supplied to complete its financial evaluation matrix.
Economic operators with a score of 50 and above will be deemed to have evidenced financial stability to complete this contract. EO's who do not meet a score of 50 will not be considered.
Minimum level(s) of standards required:
With reference to ESPD question 4B.5.1 EO's must hold and evidence employer's (compulsory) liability insurance = 5 000 000 GBP. If EO's do not currently have this level of insurance they must agree to put this in place prior to commencement of the contract. This is a pass/fail question. Any EO's who fail will not be considered.
With reference to ESPD question 4B5.2 EO's must hold and evidence public liability insurance = 10 000 000 GBP. If EO's do not currently have this level of insurance they must agree to put this in place prior to commencement of the contract. This is a pass/fail question. Any EO's who fail will not be considered.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
1) With reference to ESPD question 4C1.2 EO’s must provide details of three (3) examples of the organisation’s experience in delivering and commissioning services similar to those described in Part II.2.4 of the OJEU Contract Notice, examples must be from within the last 3 years and be on a similar scale to this project.
Your response should clearly indicate who the customer is in each example.
This is a scored question with a weighting of 25 %
2) With reference to ESPD question 4C1.2 In relation to the examples provided to demonstrate your experience, referees must be submitted (If EO’s do not provide three (3) examples of experience or references the submission will be excluded from the Tender). This is a scored question with a weighting of 25 %;
3) With reference to ESPD question 4C.3 EO’s are requested to provide details of their customer services and helpline support. This should include but not be limited to telephone support and engineer response time to breakdowns.
This is a scored question with a weighting of 25 %
4) With reference to ESPD question 4C.9 EO’s must provide full details of your policy and procedures in relation to the supply of loan equipment.
This is a scored question with a weighting of 25 %.
With reference to ESPD question 4C.11B suppliers will be required to provide samples as detailed in our specification.
Your completed response should be no more than 2 pages of A4 per question.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/08/2019
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
The 2 top scoring bids will be taken through to clinical trial. Suppliers will be required to provide samples of consumables as part of their bid.
Our specification will request pricing for consumables be submitted on a sliding scale.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=579591.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:579591)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=579591
VI.4) Procedures for review
VI.4.1) Review body
National Waiting Times Centre Board
Golden Jubliee National Hospital Beardmore Street, Agamenmon Street
Clydebank
G81 4DY
UK
Telephone: +44 1419515000
Fax: +44 1419515761
Internet address(es)
URL: http://www.nhsgoldenjubilee.co.uk/home/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority shall notify all economic operators of its decision to award the contract by electronic mail as soon as possible after a decision has been made and shall allow a period of at least 10 clear calendar days before contract is awarded. Unsuccessful economic operators shall be provided in that notice with a summary of the reasons why they were unsuccessful and the characteristics and relative advantages of the successful economic operator. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the sheriff court or the court of session.
VI.5) Date of dispatch of this notice
24/07/2019