Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons (acting jointly)
SW1A 0AA
London
UK
E-mail: ppcs@parliament.uk
NUTS: UKI32
Internet address(es)
Main address: https://www.parliament.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GSV1946 — Professional Property Estate Services
Reference number: GSV1946
II.1.2) Main CPV code
71315200
II.1.3) Type of contract
Services
II.1.4) Short description
The work anticipated under this professional property estate services contract is acquisition and disposal work, feasibility studies, landlord and tenant matters, lease advisory (mainly rent reviews), service charges, business rating, building surveying, dilapidations and limited advice on residential property.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71315200
71315210
79411000
70000000
70330000
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
II.2.4) Description of the procurement
The Parliamentary Estate incorporates the Palace of Westminster (a Grade I Listed Building and part of a UNESCO World Heritage Site), Portcullis House, Norman Shaw North (also Grade I Listed) and several other leased or owned buildings in Westminster. The Estate comprises over 127 103 m2 (1 368 125 square foot) of net internal space excluding residential and is occupied by 650 MPs (with their own offices and staff) and 778 Lords (with their own offices and staff) and all the associated catering, maintenance and security support services to ensure the smooth running of parliamentary business and the associated facilities. The House of Commons employs approximately 1 800 staff and the House of Lords approximately 400 staff. The Strategic Estates Team (SE) is responsible for the programming, planning and delivery of all construction and conservation work across the Parliamentary Estate, including asset planning, estate surveying, systems development, engineering, compliance, conservation and architectural services, and day-to-day real estate management for both the House of Commons and the House of Lords. Over 400 are employed to oversee this work. The property portfolio team within strategic estates is responsible for the acquisition and disposals of property, lease advisory, landlord and tenant matters, real estate management, managing and overseeing the real estate services contract, property budgeting and liaising with representatives from NEP and R&R and other Parliamentary stakeholders. Legal advisors are contracted to deal with all property legal matters and liaise with the property portfolio team and its external real estate services supplier. Property portfolio updates the Office of Speaker’s Counsel which gives (non-property) legal and legislative advice to Mr Speaker, the Clerks of the Houses and the Houses’ departments and ensures that the unique legal status of parliament is properly considered. The work anticipated under this Professional Property Estate Services contract is any other remaining acquisition and disposal work, feasibility studies, landlord and tenant matters, lease advisory (mainly rent reviews), service charges, business rating, building surveying, dilapidations and limited advice on residential property. Separate property surveyors are being appointed to advise on potential CPO work; however, the property estate supplier may be required to provide CPO compensation advice and negotiate settlements. Over half of the House of Commons and House of Lords’ estate will comprise refurbishment, modification or redevelopment projects within the next 10 years. The refurbishment work together with business change could lead to further real estate feasibility (construction, refurbishment, redevelopment), due diligence and associated real estate transactions within the next 3-4 years in order to provide the necessary accommodation. It should be noted that various proposed refurbishment/redevelopment works on the parliamentary estate are subject to Westminster Council and Parliamentary approval. The assessment of a company's suitability to be included on any tender list shall be made on the information supplied in this pre-qualification form. Supporting information may be provided, however, the question number must be clearly identified on such information. Failure to do so may result in this information being misinterpreted. Non-specific supplementary or additional information provided may be disregarded.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/08/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
26/07/2019