Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
Ealing
W5 2HL
UK
Contact person: Ms Abigail Acosta
Telephone: +44 2088258860
E-mail: acostaa@ealing.gov.uk
NUTS: UKI
Internet address(es)
Main address: http://www.ealing.gov.uk
Address of the buyer profile: http://www.ealing.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repairs Housing Contract Re-procurement
Reference number: DN378034
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Ealing Council wishes to procure and provide:
A responsive repairs and maintenance contract for Housing Stock for East and West Wards of the borough and corporate buildings operated by Ealing Facilities Management (up to 2 contracts). Copley Close (East Ward of the borough) Responsive repairs and voids contract (1 contract).
Minor voids contract borough wide (1 contract). Contract delivery will be to all our occupied properties, void properties, communal blocks and estate areas, sheltered housing, community centres, Copley Close housing stock and corporate buildings as further described below.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
28 275 000.00
GBP
II.2) Description
Lot No: 1A & 1B
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The contract has been awarded to MCP Property Services Ltd.
The contract is to provide a service provision for responsive repairs and maintenance including emergency ad-hoc major repairs in our occupied properties, communal blocks and estate areas, sheltered housing, community centres owned and managed by Ealing Council and the informal arrangements operated by Ealing Facilities Management. There will be some planned maintenance works, such as guttering and out of hour’s emergency work. It is to provide a 365 days’ a year, 24 hours a day front line service for and on behalf of Ealing Council.
Note: out of hour’s emergency works means only repairs that are necessary to remove immediate danger, avoid flooding, major damage to property; or to make the property secure. The borough will be split into 2 areas/wards with roughly equal numbers of blocks. The East area comprises W3, W4, W5, W7, W13 and NW10 postcodes. The West area comprises UB1, UB2, UB5, UB6, HA0 and HA4 and a small number of BN25 postcodes. The anticipated contract value expenditure for each area/ward ranges from 7 500 000 GBP to 10 000 000 GBP. The anticipated annual expenditure for each area/ward ranges from 1 500 000 GBP to 2 000 000 GBP. Ealing Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016 as amended. The contract period is 5 years, unless extended by the employer with the agreement of MCP Property Services Ltd. The employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on MCP Property Services Ltd. The contract period is extended if MCP Property Services Ltd agrees to the extension. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The contract period is 5 years, unless extended by the Employer with the agreement of MCP Property Services Ltd. The employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on MCP Property Services Ltd. The contract period is extended if MCP Property Services Ltd agrees to the extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Copley Close Responsive Repairs and Voids Contract
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The contract has been awarded to T Gilmartins Ltd.
To provide a service provision for responsive repairs and maintenance including emergency ad-hoc major repairs in our occupied properties at Copley Close, communal blocks and estate areas, community centres owned and managed by Ealing Council. There will be some planned maintenance works, such as guttering and out of hour’s emergency work. It is to provide a 365 days’ a year, 24 hours a day front line service for and on behalf of Ealing Council.
Note: out of hour’s emergency works means only repairs that are necessary to remove immediate danger, avoid flooding, major damage to property; or to make the property secure. Affected property list may change as some stock is within Copley Close are identified for regeneration and development, this is likely to mean that there will be some change in the overall number of blocks and also lead on supply and demand of works during the life of the contract. Also to be included is any work in tenanted properties that is deemed necessary; disrepair complaints and identified works, mutual exchange works and decants properties. Ealing Council would like to draw to the attention that during the contract period, there is a possibility that delivery of the services may be required to its wholly owned subsidiary companies or future companies in which the Council has an interest via Ealing Council. In the event of this occurring the contract terms may require variation, for example, but not limited to, the insurance provisions.
The anticipated contract value expenditure ranges from 2 000 000 GBP to 3 000 000 GBP. An anticipated annual expenditure ranges from 400 000 GBP to 600 000 GBP. Ealing Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016 as amended. The contract period is 5 years, unless extended by the Employer with the agreement of T Gilmartins Ltd. The employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on T Gilmartins Ltd. The contract period is extended if the T Gilmartins Ltd agrees to the extension. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The contract period is 5 years,unless extended by the Employer with the agreement of T Gilmartins Ltd. The Employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on T Gilmartins Ltd. The contract period is extended if the T Gilmartins Ltd agrees to the extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 Minor Voids Contract
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The contract has been awarded to T Gilmartins Ltd.
To provide a works provision ranging from 600 to 800 void properties each year covering refurbishment works which include internal and external repairs and minor refurbishment ranging from 10 000 GBP to up to the value of 15 000 GBP per property. Void reinstatement works will be to a Lettable Standards as defined by Ealing Council and will include for example, but not limited to, the following property types: general needs, sheltered accommodation, temporary accommodation, hostel properties, out of the borough acquisitions, Copley Close properties with enhanced Copley Void Standard and regeneration properties to include basic or enhanced decommissions. Also to be included is any work in tenanted properties that is deemed necessary; disrepair complaints and identified works, mutual exchange works and decants properties. Affected Property List may change as some stock is within areas identified for regeneration and development, this is likely to mean that there will be some change in the overall number of blocks and also lead on supply and demand of works during the life of the contract. The Council will enter into a contract based upon the JCT Measured Term Contract (MTC) 2016, as amended. The anticipated contract expenditure ranging from 7 500 000 GBP to 10 000 000 GBP. An anticipated annual expenditure ranging from 1 500 000 GBP to 2 000 000 GBP. The contract period is 5 years, unless extended by the employer with the agreement of T Gilmartins Ltd. The employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on T Gilmartins Ltd. The contract period is extended if T Gilmartins Ltd agrees to the extension. Guarantee cannot be given by Ealing Council with regard to the volume, trade requirement, value, duration, category nor continuity of the works.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The contract period is 5 years, unless extended by the employer with the agreement of T Gilmartins Ltd. The employer may propose one or more extensions to the contract period up to a maximum of 2 further years by serving written notice to that effect on T Gilmartins Ltd. The contract period is extended if T Gilmartins Ltd agrees to the extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 233-531649
Section V: Award of contract
Lot No: 1A & 1B
Contract No: Lot 1A & Lot 1B Responsive Repairs & Maintenance Contract
Title: Lot 1A and Lot 1B: Responsive Repairs and Maintenance Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/07/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MCP Property Services Ltd
03744489
Buidling 2, The Chase,Foxhill Business Park, Hertford
Hertfordshire
SG13 7NN
UK
Telephone: +44 1920465111
E-mail: Mattc@mcp.community
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 7 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: Lot 2 Copley Close Responsive Repairs & Voids Contract
Title: Lot 2: Copley Close Responsive Repairs and Voids Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/07/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T Gilmartins Ltd
4169879
Gilmartins House, 102 Collingdon Street
Luton
LU1 1RX
UK
E-mail: dean.bradley@gilmartins.co.uk
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: Lot 3 Minor Voids Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/07/2019
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 10
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T Gilmartins Ltd
Lot 2 Copley Close Responsive Repairs & Voids Contract
Gilmartins House, 102 Collingdon Street
Luton
LU1 1RX
UK
E-mail: dean.bradley@gilmartins.co.uk
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 7 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
29/07/2019