Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Shetland Islands Council
8 North Ness Business Park, Lerwick
Shetland
ZE1 0LZ
UK
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
NUTS: UKM66
Internet address(es)
Main address: http://www.shetland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Contract
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Grass cutting services for various locations.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
202 593.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM66
Main site or place of performance:
Shetland Islands and as required by the contracting authority.
II.2.4) Description of the procurement
No suitable tenders were received. A negotiation took place in accordance with Regulation 33 of the Public Contracts (Scotland) Regulations 2015.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation
The contracting entity, Shetland Islands Council, conducted a procurement exercise in line with EU Directive 2014/24/EU for grounds maintenance. On conclusion of the tendering exercise, only one tender had been submitted, by a local supplier, which on review was unsuitable. This was predominantly due to the price of the tender significantly exceeding anticipated costs and authorised budget. The contracting entity being located in a remote location means there is a limited number of suitable options and businesses that can reasonably tender for this specific grounds maintenance contract. Accordingly, the tender could not be accepted and the procurement exercise was abandoned for the reason of the excessive price submitted. Further to abandonment of that procurement it was considered that the only reasonable option open to the Council was to negotiate the requirements. A negotiation was therefore entered into in accordance with regulation 33 of the Public Contracts (Scotland) Regulations 2015.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/05/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Shetland Grasscutting (a trading name of Grounds Maintenance Solutions Ltd)
Middlebank, 3 Bells Road, Lerwick, Shetland
Lerwick
ZE1 0QB
UK
NUTS: UKM66
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 202 593.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
(SC Ref:621787)
VI.4) Procedures for review
VI.4.1) Review body
Lerwick Sheriff Court
King Erik Street
Lerwick
ZE1 0HD
UK
Telephone: +44 1595693914
E-mail: lerwick@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
01/07/2020