Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Supply, Implementation and Maintenance of an Integrated Human Resources and Payroll Solution
Adur District Council, Town Hall, Chapel Road
Worthing
BN11 1HA
UK
Contact person: Procurement Department
Telephone: +44 1903221499
E-mail: procurement@adur-worthing.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: https://www.adur-worthing.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/adur-worthing/aspx/Home
I.1) Name and addresses
Worthing Borough Council
Town Hall, Chapel Road
Worthing
BN11 1HA
UK
Telephone: +44 1903221499
E-mail: procurement@adur-worthing.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: https://www.adur-worthing.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply, Implementation and Maintenance of an Integrated Human Resources and Payroll Solution
Reference number: P0036-2019
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Services
II.1.4) Short description
Adur District Council on behalf of both Adur District Council and and Worthing Borough Council are inviting suitable providers to tender for the supply, implementation and maintenance of an integrated human resources and payroll solution. The solution may be a locally hosted or a cloud based solution, but must be an established system that has delivered tangible and demonstrable benefits to other clients. The solution should have the following functionality:
1) capable of running multiple payrolls with different paydates and payscales;
2) capable of handling a minimum 2 200 multiposts;
3) capable of handling pension deductions;
4) solution must be HMRC accredited;
5) self service function for staff;
6) have a flexible customer generated reporting tool;
7) have workflow management;
8) be capable of integrating with other Council systems including Matsoft application.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48450000
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
II.2.4) Description of the procurement
Adur District Council on behalf of both Adur District Council and and Worthing Borough Council are inviting suitable providers to tender for the supply, implementation and maintenance of an integrated human resources and payroll solution. The solution may be a locally hosted or a cloud based solution, but must be an established system that has delivered tangible and demonstrable benefits to other clients. The solution should have the following functionality:
1) capable of running multiple payrolls with different paydates and payscales;
2) capable of handling a minimum 2 200 multiposts;
3) capable of handling pension deductions;
4) solution must be HMRC accredited;
5) self service function for staff;
6) have a flexible customer generated reporting tool;
7) have workflow management;
8) be capable of integrating with other Council systems including Matsoft application.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 211-517187
Section V: Award of contract
Title: The Supply, Implementation and Maintenance of an Integrated Human Resources and Payroll Solution Postal
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Ltd
01628868
Southbank Central, Eighth Floor, 30 Stamford Street
London
SE1 9LQ
UK
NUTS: UKI
Internet address(es)
URL: http://www.civica.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 495 518.47
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Adur District CouncilTown
Town Hall, Chapel Road
Worthing
BN11 1HA
UK
Telephone: +44 1903221499
E-mail: procurement@adur-worthing.gov.uk
Internet address(es)
URL: https://www.adur-worthing.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
The Supply, Implementation and Maintenance of an Integrated Human Resources and Payroll Solution
Adur District CouncilTown Hall, Chapel Road
Worthing
BN11 1HA
UK
Telephone: +44 1903221499
E-mail: procurement@adur-worthing.gov.uk
Internet address(es)
URL: https://www.adur-worthing.gov.uk/
VI.5) Date of dispatch of this notice
02/07/2020