Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Durham
RC000650
Procurement Service, Mountjoy Centre, Hawthorn Wing
Durham
DH1 3LE
UK
Contact person: Lyndsay Glasper
Telephone: +44 1913344530
E-mail: lyndsay.glasper@durham.ac.uk
NUTS: UKC1
Internet address(es)
Main address: www.dur.ac.uk
Address of the buyer profile: http://events.transaxions.com/service.aspx?event=6811
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://events.transaxions.com/service.aspx?event=6811
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://events.transaxions.com/service.aspx?event=6811
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
External Audit Services
Reference number: OJEU20-001
II.1.2) Main CPV code
79212000
II.1.3) Type of contract
Services
II.1.4) Short description
The University wishes to establish a contract with a professional services firm to provide external audit services as required by the University's Audit and Risk Committee (A&RC).
The contract will commence on 1 January 2021 and is for a period of 3 years, with two possible extensions of 1 year each (3 + 1 + 1), subject to supplier performance and requirement.
The opportunity can be viewed at http://events.transaxions.com/service.aspx?event=6811
II.1.5) Estimated total value
Value excluding VAT:
420 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC14
Main site or place of performance:
Durham.
II.2.4) Description of the procurement
The University wishes to establish a contract with a professional services firm to provide external audit services as required by the University's Audit and Risk Committee (A&RC).
The University's governing body, Council, has approved the tendering of the agreement and stated that the overriding consideration is to appoint an audit firm with the experience to undertake the University's audit, as well as the ability to exercise appropriate judgement on audit issues, provide value for money and auditor independence.
The University proposes a 3 + 1 + 1 year contract (with an annual review on performance). A key concern of the University is to ensure a constructive working relationship between the University and the Supplier, to ensure a ‘no surprises’ audit.
As with all Higher Education Institutions (HEIs), the University is required to comply with FRS102 and the Office for Students (OfS) SORP as well as the OfS Memorandum of Assurance and Accountability. The University is also required to comply with various other regulatory requirements, for example, annual return for the National College of Teaching and Leadership (NCTL), an audit of US federal aid compliance and an audit of US GAAP compliance (triennially).
The opportunity can be viewed at http://events.transaxions.com/service.aspx?event=6811
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
420 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Due for renewal in July 2023, unless extension period(s) invoked.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Two further extension periods of twelve months are available, subject to requirement and supplier performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
1) Expressions of interest will close on 3 August 2020, however the tender event will remain open until 12.00 noon on 14 August 2020.
2) A supplier engagement event will be held during week commencing 3 August 2020, all suppliers who have expressed an interest in the tender will be eligible to attend.
The above dates may be subject to change.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/08/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/08/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
July 2023
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
University of Durham
University Office
Durham
DH1 3LE
UK
Internet address(es)
URL: www.dur.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The timescale for appeals will be detailed in the letter. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.5) Date of dispatch of this notice
03/07/2020