Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
One Brindley Place
Birmingham
B1 2JB
UK
Contact person: Charlotte Davidson
Telephone: +44 7951735849
E-mail: charlotte.davidson@birmingham2022.com
NUTS: UKG
Internet address(es)
Main address: https://www.birmingham2022.com
Address of the buyer profile: https://commonwealthgames.finditinbirmingham.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Electrical-power-systems-design-services./Q442Q8D5F9
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Electrical-power-systems-design-services./Q442Q8D5F9
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Electrical-power-systems-design-services./Q442Q8D5F9
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Temporary Power & HVAC
Reference number: PRO.VDO.0005
II.1.2) Main CPV code
71323100
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of comprehensive overall planning, project management, design, production, delivery, maintenance and remediation of Temporary Power and HVAC for the Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (‘the OC’) in relation to the Birmingham 2022 Commonwealth Games (‘the Games’) with some of their resources embedded within the OC as required both during planning and delivery at a venue level. The requirement will also include the provision of temporary power for the opening and closing ceremonies and back of house areas, with options for the provision of host broadcaster power, and the supply and project management of fuel. There will also be the opportunity through this procurement to participate in discussions with CGF Partnerships Ltd (‘CGFP’), in relation to a potential opportunity for the successful supplier to provide equivalent goods and services at subsequent editions of the Commonwealth Games in 2026 and 2030, further information is outlined in section VI.
II.1.5) Estimated total value
Value excluding VAT:
14 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45232141
45331000
50721000
71314310
71321200
45315300
51112000
65300000
65310000
71323100
09310000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
WEST MIDLANDS (ENGLAND).
II.2.4) Description of the procurement
Description of procurement: 71 Commonwealth nations and territories are expected to participate in the XXII Commonwealth Games, which is one of the world's largest multi-sport events, bringing together over 4 000 of the world's elite athletes every 4 years, in an 11-day festival of sport and culture. The Birmingham 2022 Commonwealth Games will be held in venues across Birmingham and the West Midlands from 28 July until 8 August 2022. London's Olympic velodrome will also be utilised.
Provision of comprehensive overall planning, project management, design, production, delivery, maintenance and remediation of Temporary Power and HVAC for the Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (‘the OC’) in relation to the Birmingham 2022 Commonwealth Games (‘the Games’) with some of their resources embedded within the OC as required both during planning and delivery at a Venue level. The requirement will also include the provision of temporary power for the opening and closing ceremonies and back of house areas, with options for the provision of Host Broadcaster Power, and the supply and project management of Fuel. All equipment will be on a rental basis for a defined use period per venue, the supplier will be responsible for:
• project planning;
• providing embedded resource for engineering design, planning, project management and site management;
• managing the OC functional Area resource scoping towards establishing the optimum scope for each Venue in line with the approved budget and programme constraints and gain OC sign-off for delivery;
• new equipment fabrication/manufacturing or procurement and testing;
• equipment logistics, installation, assembly, testing, commissioning and operational performance demonstration of completed systems;
• games operations, maintenance, repair or replacement of the systems;
• decommissioning, removal and remediation after the games.
Temporary power systems are required at a majority of venues, this ranges from 100 % overlay through to fit-out specs within existing sport/exhibition venues.
HVAC systems using temporary chillers and air handling units using fabric ducting at high level within tents are currently required at the following spaces; Commonwealth Games Village – main dining tent and the main dining kitchen production tent, Sandwell Aquatics Centre – warm up pool tent and link corridor, core technology spaces — technology equipment room and on- venue results/timing control room. Temporary power is estimated to equate to circa 90 % of the requirement, and HVAC approximately 10 %.Further information on the OC's requirements can be found in the additional notes section VI.3) and in the procurement documents available at www.deltaesourcing.com
As stated in section, II.1.5) it is estimated that the contract value range for the Birmingham 2022 games is GBP 10 000 000 to GBP 14 000 000, this value includes the options for the provision of:(i) host broadcaster power scope; and
(ii) the provision of fuel (to include project management for the supply and management of fuel) as outlined within this notice for Birmingham 2022.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
14 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
30/09/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
These criteria are set out in the procurement documents available at www.deltasourcing.com
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
This procurement includes two options as detailed below, for the provision of:
(i) host broadcaster power scope; and
(ii) the provision of fuel (to include project management for the supply and management of fuel).
The details are provided within the procurement documents available at www.deltasourcing.com
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 031-073711
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/08/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/09/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 7 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
The OC does not bind itself to accept any tender and reserves the right to accept any part of a tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(iv) to cancel this procurement at any stage; and
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.
Under no circumstances will the OC or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
There will be the opportunity through this procurement for tenderers to participate in discussions with CGF Partnerships Ltd (‘CGFP’), which is a joint venture established between the Commonwealth Games Federation and SPORTFIVE UK Limited, in relation to a potential opportunity for the successful supplier to provide equivalent goods and services at subsequent editions of the Commonwealth Games in 2026 and 2030. The host cities for 2026 and 2030 editions are not as yet identified.
The opportunity would be set out in a multi-games option agreement (Master Agreement) to be entered into between CGFP and the successful tenderer under which CGFP may in its sole discretion require the successful tenderer to provide the equivalent goods and services in relation to the 2026 and/or 2030 Games. If CGFP exercises its option under the Master Agreement in respect of the 2026 and/or 2030 editions of the Games, the successful tenderer would be required to enter into an agreement with the organising committee established for the relevant edition of the games for the provision of the equivalent goods and services.
However, in the event that the CGFP determines that there is insufficient economic benefit and/or supplier interest in letting an agreement with options to extend for 2026 and 2030 games, or if the successful tenderer is not interested in the opportunity or in concluding a master agreement with CGFP, the successful tenderer will enter into a contract with the OC only in respect of the goods and services to be provided in relation to the 2022 Games only.
As previously noted, the evaluation for Temporary Power & HVAC for the Birmingham 2022 Games in this procurement will be on the basis of the requirements for Birmingham 2022 Games only, and there shall be no obligation on or disadvantage to tenderers in respect of them not wishing to take up the potential multi-games opportunity in relation to 2026 and 2030 editions of the Games or not agreeing to enter into a master agreement with CGFP.
It is estimated that the aggregate contract value for the 2022 Games and subsequent editions of the Games in 2026 and 2030 will be GBP 30 000 000 to GBP 42 000 000, depending on whether CGFP exercises its option as summarised above in relation to one or both of the Games in 2026 and 2030. Each subsequent edition of the Games has an estimated contract value of GBP 10 000 000 and GBP 14 000 000 .
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Electrical-power-systems-design-services./Q442Q8D5F9
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Q442Q8D5F9
Go reference: GO-202073-PRO-16794098
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC1A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
03/07/2020