Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bracknell Forest Borough Council
Time Square, Market Street
Bracknell
RG12 1JD
UK
Contact person: Ms Jo Alderson
E-mail: Procurement.Team@bracknell-forest.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: http://www.bracknell-forest.gov.uk
Address of the buyer profile: http://www.bracknell-forest.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Enforcement and Parking Management Services
Reference number: DN429445
II.1.2) Main CPV code
98351000
II.1.3) Type of contract
Services
II.1.4) Short description
Bracknell Forest Borough Council requires:
1) the provision and maintenance of a high-quality customer experience by users of the Council’s car parks to which this contract applies;
2) enforcement of the on-street traffic regulation order and resident parking scheme;
3) a well-functioning back office interface with all service users.
Contractors shall work with the Council and its partners to ensure such aspirations are met at all times.
The contract duration will be for a maximum of 8 years, covering an initial period of 4 years plus two optional extensions, each of 2 years (i.e. 4 + 2 + 2). Estimated contract value is between GBP 4 000 000 and GBP 8 000 000 depending on contract duration.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
4 000 000.00
GBP/ Highest offer:
8 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Parking Administration, Penalty Charge Notice Processing and Equipment Supply
II.2.2) Additional CPV code(s)
98351000
II.2.3) Place of performance
NUTS code:
UKJ11
II.2.4) Description of the procurement
Parking administration, penalty charge notice processing and equipment supply.
II.2.5) Award criteria
Quality criterion: Method statement questions — 61/100
/ Weighting: 24.4
Quality criterion: Lot 1: Specific questions 6/100
/ Weighting: 2.4
Quality criterion: Lot 2: Specific questions 22/100
/ Weighting: 8.8
Quality criterion: Pricing/payment/data security 11/100
/ Weighting: 4.4
Quality criterion: Other pass/fail criteria
/ Weighting: 0
Cost criterion: Total cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to additional information in section VI).
Lot No: 2
II.2.1) Title
Parking Management, Parking Enforcement and Maintenance Services
II.2.2) Additional CPV code(s)
98351000
II.2.3) Place of performance
NUTS code:
UKJ11
II.2.4) Description of the procurement
Parking management, parking enforcement and maintenance services.
II.2.5) Award criteria
Quality criterion: Quality (full breakdown provided in procurement documents)
/ Weighting: 40
Cost criterion: Total Cost (full breakdown provided in procurement documents)
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to additional information in section VI).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 167-408815
Section V: Award of contract
Lot No: 1&2
Title: Enforcement and Parking Management Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/06/2020
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Marston Holdings Ltd
Rutland House, eighth Floor, 148 Edmund Street
Birmingham
B3 2JR
UK
E-mail: Tenders@MarstonGroup.co.uk
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
2 460 000.00
GBP
/ Highest offer:
4 820 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Bracknell Forest Borough Council requires:
1) the provision and maintenance of a high quality customer experience by users of the Council’s car parks to which this contract applies;
2) enforcement of the on-street traffic regulation order and resident parking scheme;
3) a well-functioning back office interface with all service users.
Contractors shall work with the Council and its partners to ensure such aspirations are met at all times.
The purpose of this tender provides for a number of distinct areas of service provision:
1) parking administration;
2) procurement and installation of equipment;
3) the ongoing management of and patrolling, cleaning and enforcement within, the Council’s designated car parks (and any additional car parks as may be identified during the contract term) including:
(a) the town centre multi-storey and surface fee-paying car parks,
(b) the ‘out of town’ surface non-paying car parks,
(c) the car parks at the look out, coral reef and potentially the new Horseshoe Country Park when completed;
4) provision of an on-street enforcement service, including the Council’s Resident Parking Scheme and reactive enforcement requests;
5) equipment servicing and maintenance agreement.
This includes the management, cleansing and routine maintenance of three large multi-storey (The Avenue, High Street, Braccan Walk) and six fee-paying surface car parks in the Town Centre (Albert Rd, Wick Hill, Weather Way, Behind the Banks) and Leisure Facilities (Coral Reef and the Look Out).
The intention is to implement a new car park at Horseshoe country park which is planned for in 2021 and may become part of this contract, subject to acceptable price and contract performance up to that point.
There are also two car parks in the town centre which are currently closed to the public, namely Time Square and Easthampstead House, but may re-open during the term of this contract and may become part of this contract, subject to acceptable price and contract performance up to that point.
The car parks to which this tender applies currently comprise a variety of payment options and, where possible,cashless options will be sought and technology used.
The specification is split into two lots, namely:
— Lot 1: parking administration, penalty charge notice processing and equipment supply; and
— Lot 2: parking management, parking enforcement and maintenance services.
Organisations are invited to tender for the following:
— Lot 1 and Lot 2; and/or
— Lot 2 only.
The Council may decide to bring the services covered by lot 1 back in-house either before the start of the proposed contract or mid-term.
The contract duration will be for a maximum of 8 years, covering an initial period of 4 years plus two optional extensions, each of 2 years (i.e. 4 + 2 + 2). Estimated contract value is between GBP 4 000 000 and GBP 8 000 000 depending on contract duration.
Organisations must register their interest on the South East Business Portal site in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site.
VI.4) Procedures for review
VI.4.1) Review body
Bracknell Forest Borough Council
Time Square, Market Street
Bracknell
RG12 1JD
UK
VI.5) Date of dispatch of this notice
03/07/2020