Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Ministry of Defence, Land Equipment, British Forces Post Office (BFPO) Team
West End road, Ruislip, Greater London
Middlesex
HA4 6DQ
UK
Contact person: Jaspreet Deol
Telephone: +44 2085893376
E-mail: jaspreet.deol100@mod.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/guidance/british-forces-post-office-services
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Renewal of Lease of Horizon On-line (HOL) Systems from Post Office Ltd (POL)
II.1.2) Main CPV code
64110000
II.1.3) Type of contract
Services
II.1.4) Short description
The renewal of the leasing of Horizon On Line (HOL) systems from Post Office Ltd (POL). This allows the British Forces Post Office to operate UK — equivalent standard postal services in its Forces Post Offices worldwide.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 400 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Through it’s network of Forces Post Offices (FPOs) worldwide, HQ BFPO is mandated to provide, for service personnel, families and entitled staffs, postal and banking services equivalent to that available in a high street Post Office in the UK. An electronic system via a networked terminal operated at each FPO, known as a Horizon On Line (HOL) terminal, facilitates the provision of these services. Single-source contracting shall be employed for this requirement, as HOL is wholly owned by Post Office Ltd (POL). There is no other system in existence that has the features and capabilities of HOL and further, HOL is the only system recognised by the Royal Mail Group, who licence BFPO to operate as a formal mail moving authority. The HOL systems are leased from POL via a 10-year contract and as already stated, the HOL terminals are unique to POL, meaning that the services they provide cannot be met by any other supplier.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
This contract has been awarded using the negotiated procedure without prior call for publication under Article 50(c)(ii) of Directive 2014/25/EU (Regulation 50(1)(c)(ii) of the Utilities Contract Regulations 2016 No 274), on the grounds that competition is absent for technical reasons as only Post Office Ltd can deliver the services required by the UK Ministry of Defence because Post Office Ltd are the only economic operator who create, supply and operate the required HOL systems for the UK Post Office network.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: TBC
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Post Office Ltd
Finsbury Dials, 20 Finsbury Street
London
EC2Y 2AQ
UK
Telephone: +44 7435957657
E-mail: billy.ware@postoffice.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: T.B.C
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Post Office Ltd
Finsbury Dials, 20 Finsbury Street
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-202073-DCB-16794043
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, Land Equipment, British Forces Post Office (BFPO) Team
West End Road
Ruislip
HA4 6DQ
UK
Telephone: +44 5893376
E-mail: JASPREET.DEOL100@MOD.GOV.UK
VI.5) Date of dispatch of this notice
03/07/2020