Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Policing Board
31 Clarendon Road
Belfast
BT1 3BG
UK
Contact person: Construct.Info
Telephone: +44 2890816555
E-mail: Construct.Info@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2962038
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2962038
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2962038
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PSNI 2962038 Grounds Maintenance Services — PSNI Estate
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The project is for the provision of grounds maintenance services across the PSNI Estate. The economic operator will be responsible for the provision of the following:
• The scope of the works for grounds maintenance for the PSNI Estate will encompass, but is not be limited to; maintenance of grassed areas/young trees and planted trees, hedge trimming, maintenance to road and pathway gratings, leaf clearance, site cleaning and moss clearance, hedge cutting and weed control, maintaining perimeters for approximately 150 sites. The service shall be made available 24 hours per day and 365 days per year (including all weekends and holiday periods). The contract will be for an initial 3-year period with the possibility of 2 x 1 year extensions that will be at the client’s discretion. Further details can be found within the PQQ Package.
II.1.5) Estimated total value
Value excluding VAT:
2 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
The project is for the provision of grounds maintenance services across the PSNI Estate. The economic operator will be responsible for the provision of the following:
• The scope of the works for grounds maintenance for the PSNI Estate will encompass, but is not be limited to; maintenance of grassed areas/young trees and planted trees, hedge trimming, maintenance to road and pathway gratings, leaf clearance, site cleaning and moss clearance, hedge cutting and weed control, maintaining perimeters for approximately 150 sites. The service shall be made available 24 hours per day and 365 days per year (including all weekends and holiday periods). The contract will be for an initial 3-year period with the possibility of 2 x 1 year extensions that will be at the client’s discretion. Further details can be found within the PQQ package.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Refer to PQQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the PQQ documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The economic operators’ performance on this contract will be regularly monitored. As part of its contract management procedures, the contracting authority will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 – Contract Management Principles and Procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures. If an economic operator has received more than one current notice of written warning or a notice of unsatisfactory performance, the contracting authority, at its discretion, can consider an economic operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively. A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-publicprocurement-policy-applies
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/08/2020
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
28/12/2020
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Department of Finance, Construction Procurement Delivery Procurement Operations Branch
Clare House, 303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: construct.info@finance-ni.gov.uk
Internet address(es)
URL: https://www.finance-ni.gov.uk/contact
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision.
VI.5) Date of dispatch of this notice
07/07/2020