Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Airports Ltd
Head Office, Inverness Airport
Inverness
IV2 7JB
UK
Contact person: Sarah Shelley
Telephone: +44 1667462445
E-mail: sshelley@hial.co.uk
Fax: +44 1667464300
NUTS: UKM6
Internet address(es)
Main address: http://www.hial.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.6) Main activity
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Integrated HR and Payroll Management System
Reference number: HIA-01206
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a cloud-based or off-premises hosted, integrated HR and payroll management system together with appropriate ongoing support and maintenance services.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79211110
48450000
72212450
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Inverness.
II.2.4) Description of the procurement
HIAL requires a suitably qualified and experienced supplier to provide an integrated HR and payroll system on a cloud based or supplier-hosted basis to manage a number of key activities across all HIAL sites, whilst offering best value in the expenditure of public funds. The purpose and aim of this contract is to have a fit for purpose integrated HR and payroll system in place which will reduce the time HIAL spends on administrative duties and make efficiencies in running costs, leading to both time and cost savings in the management of HR/payroll processes and data.
The integrated HR and payroll system must offer functionality covering:
— core HR management functions including self-service facilities,
— time recording for the purposes of absence and Payroll management,
— payroll management including ePayslips.
HIAL currently has no overarching HR management system in place and operates predominantly paper-based systems. Payroll is currently managed and administered through Sage.
II.2.5) Award criteria
Criteria below:
Quality criterion: HR and payroll business requirements
/ Weighting: 40
Quality criterion: Implementation and exit plans
/ Weighting: 25
Quality criterion: System deployment
/ Weighting: 20
Quality criterion: Key personnel
/ Weighting: 5
Quality criterion: Performance Management
/ Weighting: 5
Quality criterion: Contract compliance
/ Weighting: 5
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Up to 2 periods of 24 months each.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Recruitment and on-boarding
Learning management
Staff management and rostering.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
See tender document.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/08/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/08/2020
Local time: 12:00
Place:
Inverness.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5, 7 or 9 years from Contract Notice date.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=625008.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:625008)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=625008
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
Sheriff Court House
Inverness
IV2 3EG
UK
Telephone: +44 1463230782
E-mail: inverness@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
06/07/2020