Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Contact person: Tom Henderson
Telephone: +44 1506281814
E-mail: tom.henderson@westlothian.gov.uk
Fax: +44 1506281325
NUTS: UKM78
Internet address(es)
Main address: https://westlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Specialist Care and Support Services for Adults
Reference number: CC5401
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
A direct award for specialist care and support services for adults to continue with existing service provision with present framework service providers for the three lots within the original framework. This is due to the ongoing Covid-19 situation and the unavailability of key staff for both the Council and service providers who would otherwise be available to assist with the tendering process.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
27 405 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Community Support and Care Services for Adults with Autism Spectrum Disorder requiring Specialist Autism Services
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
Focusing on prevention, early intervention and maintaining and promoting independence, enabling people to live independently in their own homes where they choose to do so, the Council wish to continue to utilize the existing framework for services for community support and care services for adults with autism spectrum disorder requiring specialist autism services for a further period of 6 months beyond the contract expiry date of 31 December 2020.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 0
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Whilst the estimated combined value of the contract for lots 1, 2 and 3 is GBP 27 405 000 the estimated value of the 6-month extension for lot 1 is GBP 700 00.
As this is a direct award, there is no price and quality award criteria.
Lot No: 2
II.2.1) Title
Community Support and Care Service for Adults with a Learning Disability, Physical Disability, and Autism Spectrum Disorder (not Requiring Services from a Specialist Autism Provider)
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
Focusing on prevention, early intervention and maintaining and promoting independence, enabling people to live independently in their own homes where they choose to do so, the Council wish to continue to utilize the existing framework for services for community support and care service for adults with a learning disability, physical disability, and autism spectrum disorder (not requiring services from a specialist autism provider) for a further period of 6 months beyond the contract expiry date of 31 December 2020.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 0
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Whilst the estimated combined value of the contract for lots 1, 2 and 3 is GBP 27 405 000, the estimated value of the 6-month extension for lot 2 is GBP 2 227 500.
As this is a direct award, there is no price quality award criteria.
Lot No: 3
II.2.1) Title
Specialist Providers — Lot 3 — Personal Care and Assistance for Adults with a Learning Disability, Physical Disability and Autism Spectrum Disorder
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
Focusing on prevention, early intervention and maintaining and promoting independence, enabling people to live independently in their own homes where they choose to do so, the council wish to continue to utilize the existing framework for services for personal care and assistance for adults with a learning disability, physical disability and autism spectrum disorder for a further period of 6 months beyond the contract expiry date of 31 December 2020.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 0
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Whilst the estimated combined value of the contract for lots 1, 2 and 3 is GBP 27 405 000 the estimated value of the 6-month extension for lot 3 is GBP 350 000. As this is a direct award, there is no price quality award criteria.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 084-200065
Section V: Award of contract
Lot No: 1
Title: Community Support and Care Services for Adults with Autism Spectrum Disorder requiring Specialist Autism Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/07/2020
V.2.2) Information about tenders
Number of tenders received: 18
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Affinity Trust
Queens building, George Street
Oban
PA34 5RZ
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Autism Initiatives
11 Granton Square
Edinburgh
EH5 1HX
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Barony Housing Association
Wheatley House, 25 Cochrane Street
Glasgow
G11HL
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cornerstone
26, Hailesland Place
Edinburgh
EH14 2SL
UK
NUTS: UKM7
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ENABLE Scotland
INSPIRE House, 3 Renshaw Place, Eurocentral
Motherwell
ML1 4UF
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Key Housing Association
The Square, 70 Renton Street
Glasgow
G4 0HT
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.3) Name and address of the contractor
MOCHRIDHE (Edinburgh and Lothians) Ltd
100 Brand Street
Glasgow
G51 1DG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Real Life Options
David Wandless House, A1 Business Park, Knottingley Road
Knottingley
WF11 0BU
UK
NUTS: UKM78
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Scottish Autism
Hilton House Alloa Business Park Whins Road
Alloa
FK10 3SA
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Action Group
Norton Park Centre, 57 Albion Road
Edinburgh
Eh15 2BD
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Thera (Scotland)
Melrose House, 69a George Street
Edinburgh
EH2 2JG
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
The Richmond Fellowship Scotland
3 Buchanan Gate, Buchanan Gate Business Park, Cumbernauld Road, Stepps
North Lanarkshire
G33 6FB
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Voyage 1 Ltd t/a Voyage Care
Wall Island, Birmingham Road
Lichfield
WS14 0QP
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
with YOU
4 Hay Ave
Edinburgh
EH16 4AQ
UK
NUTS: UKM75
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Ark Housing Association
Brunswick House, 51 Wilson Street
Glasgow
G5 9JP
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Community Integrated Care
Unit 2000 Academy Park, Gower Street
Glasgow
G51 1PR
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Sense Scotland
43, Middlesex Street, Kinning Park
Glasgow
G41 1EE
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
The National Autistic Society
109 Hope Street
Glasgow
G2 6LL
UK
NUTS: UKM82
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Community Support and Care Service for Adults with a Learning Disability, Physical Disability, and Autism Spectrum Disorder (not Requiring Services from a Specialist Autism Provider)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/07/2020
V.2.2) Information about tenders
Number of tenders received: 24
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 24
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Affinity Trust
Queens building, George Street
Oban
PA34 5RZ
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ark housing Association
10a Windmill Brae, Victoria Street
Forfar
DD8 3HF
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Barony Housing Association
Canal Court
Edinburgh
EH14 1LT
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Community Integrated Care
Unit 2000 Academy Park, Gower Street
Glasgow
G51 1PR
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Cornerstone
26, Hailesland Place
Edinburgh
EH14 2SL
UK
NUTS: UKM7
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Enable Scotland
Inspire House, 3 Renshaw Place, Eurocentral
Motherwell
ML1 4UF
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hazelhead Homecare Ltd
21 Braidwood Rd, Braidwood
Carluke
ML8 5PD
UK
NUTS: UKM95
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Key Housing Association
The Square, 70 Renton Street
Glasgow
G4 0HT
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mochridhe (Edinburgh and Lothians) Ltd
100 Brand Street
Glasgow
G51 1DG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Real Life Options
David Wandlass House, Knottingley road Knottingley
Knottingley
WF11 OBL
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Sense Scotland
43, Middlesex Street, Kinning Park
Glasgow
G41 1EE
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
The Action Group
Norton Park Centre, 57 Albion Road
Edinburgh
EH7 5QY
UK
NUTS: UKM75
The contractor is an SME:
No
V.2.3) Name and address of the contractor
The National Autistic Society
391-393 City Rd, The Angel
London
EC1V 1NG
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Thera (Scotland)
Melrose House, 69a George Street
Edinburgh
EH2 2JG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Richmond Fellowship Scotland
3 Buchanan Gate, Buchanan Gate Business Park, Cumbernauld Road, Stepps
North Lanarkshire
G33 6FB
UK
NUTS: UKM84
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Voyage 1 Ltd t/a Voyage Care
Wall Island, Birmingham Road
Lichfield
WS14 0QP
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Aspire Housing & Personal Development Services Ltd
Unit 33, Ladywell Business Centre, 94 Duke St
Glasgow
G4 0UW
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
C-Change Scotland
Suite 3, Melisa House, Festival Court, Brand Place
Glasgow
G51 1DR
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Deaf Action
49 Albany Street
Edinburgh
EH1 3QY
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Deafblind Scotland
1 Neasham Drive
Glasgow
G66 3FA
UK
NUTS: UKM81
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lifeways Community Care
118 Garret Lane, Wandsworth
London
SW18 4DJ
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mears care
unit 9 Hillsfoot business village, Alva Ind Est
Alva
FK12 5DQ
UK
NUTS: UKM72
The contractor is an SME:
No
V.2.3) Name and address of the contractor
New Directions West Lothian
Bloom House, 10 Main Street
Livingston Village
EH54 7AF
UK
NUTS: UKM78
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Quarriers
Quarreirs Village
Bridge of Weir
PA11 3SX
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 20 475 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Specialist Providers — Lot 3 — Personal Care and Assistance for Adults with a Learning Disability, Physical Disability and Autism Spectrum Disorder
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/07/2020
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Affinity Trust
Queens building, George Street
Oban
PA34 5RZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Community Integrated Care
Unit 2000 Academy Park, Gower Street
Glasgow
G51 1PR
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Enable Scotland
Inspire House, 3 Renshaw Place
Holytown
ML1 4UF
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hazelhead Homecare Ltd
21 Braidwood Rd, Braidwood
Carluke
ML8 5PD
UK
NUTS: UKM95
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Key Housing Association
The Square, 70 Renton Street
Glasgow
G4 0HT
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mochridhe (Edinburgh and Lothians) Ltd
100 Brand Street
Glasgow
G51 1DG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Real Life Options
David Wandlass House, Knottingley road Knottingley
Knottingley
WF11 OBL
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Thera (Scotland)
Melrose House, 69a George Street
Edinburgh
EH2 2JG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Aspire Housing & Personal Development Services Ltd
Unit 33, Ladywell Business Centre, 94 Duke St
Glasgow
G4 0UW
UK
NUTS: UKM
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Lifeways Community Care
118 Garret Lane, Wandsworth
London
SW18 4DJ
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mears care
unit 9 Hillsfoot business village, Alva Ind Est
Alva
FK12 5DQ
UK
NUTS: UKM72
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Quarriers
Head Office, Quarriers Village
Bridge of Weir
PA11 3SX
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ark housing Association
10a Windmill Brae, Victoria Street
Forfar
DD8 3HF
UK
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 645 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council needs to respond immediately to the ongoing Covid-19 consequences with staff for example being diverted from their normal duties. The events that have led to the need for extreme urgency were unforeseeable and could not have been predicted by a reasonable diligent authority. The present situation is not attributable to the contracting authority in any way and with council staff employed in other capacities it is not possible to comply with the usual timescales in the 2015 Regulations. There is also no known available framework whereby a call off contract under an existing commercial agreement such as a framework or dynamic purchasing system could be undertaken.
The Council therefore perceive that the extreme urgency factors within Section 33 of the Public Contracts (Scotland) Regulations 2015 have been met and with a duty to ensure that there is service provision for vulnerable persons, it is proposed that a direct award is made for a period of six months as the full impact of Covid-19 is unknown in terms of both our own workforce and that of service providers. This will allow time for tendering activity to re-commence.
(SC Ref:625401)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
13/07/2020