Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Birmingham 2022
One Brindley Place
Birmingham
B12JB
UK
Contact person: Mohammed Yahiah
Telephone: +44 7947143186
E-mail: mohammed.yahiah@birmingham2022.com
NUTS: UKG3
Internet address(es)
Main address: https://www.birmingham2022.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Occupational-clothing%2C-special-workwear-and-accessories./TPNSSWX7S6
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PRO.WKF.0020 — The Design, Production and Supply of Uniforms
Reference number: PRO.WKF.0020
II.1.2) Main CPV code
18100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This opportunity is for the design, production and supply of uniforms for the lots detailed below.
Lot 1: Smart Casual Uniform and accessories — Games Workforce and Technical Officials;
Lot 2: Structured Garments –Technical Officials;
Lot 3: Queen’s Baton Relay uniform.
The successful supplier awarded a contract for each lot would be required to provide the service elements set out below. Further detail is provided in the procurement documents:
• design of the various types of uniform,
• provision of technology for the collection of sizing data,
• production/manufacture,
• delivery/distribution.
Birmingham 2022 Commonwealth Games Organising Committee (OC) encourages companies to submit a response for one or all lots by the closing date detailed in the contract notice.
II.1.5) Estimated total value
Value excluding VAT:
2 167 413.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1, Lot 2 and Lot 3
II.2) Description
Lot No: Lot 1
II.2.1) Title
Lot 1: Smart Casual Uniform and Accessories — Games Workforce and Technical Officials
II.2.2) Additional CPV code(s)
18100000
18110000
18222000
18400000
18420000
18300000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham.
II.2.4) Description of the procurement
The successful supplier will be required to work with the OC’s Birmingham 2022 Uniform programme to create and deliver a uniform solution that incorporates the following components:
• design, style and technical concepts,
• manufacturing (including all fabric testing and all aspects of quality control), and
• logistics (including warehousing and delivery).
The kit will be issued to all the entitled games workforce (staff and volunteers) and technical officials.
Two colour options for the apparel items (potentially above the waist only) will be required to differentiate the games workforce from the technical officials. All components must be included in the response.
The components and estimated quantities are detailed in the procurement documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 918 552.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This information is detailed in the procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2
II.2.1) Title
Lot 2: Structured Garments — Team Officials
II.2.2) Additional CPV code(s)
18110000
18300000
18222000
18400000
18410000
18420000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham.
II.2.4) Description of the procurement
The successful supplier will be required to work with the OC’s Birmingham 2022 Uniform programme to create and deliver a uniform solution that incorporates the following components:
• design, style and technical concepts,
• manufacturing (including all fabric testing and all aspects of quality control), and
• logistics (including warehousing and delivery).
The structured garments will be issued to approximately 700 Team Officials. Bidders must include all these components in their tender response.
The components and estimated quantities are detailed in the procurement documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
153 861.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This information is contained in the procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 3
II.2.1) Title
Lot 3: Domestic Queens Baton Relay Uniform
II.2.2) Additional CPV code(s)
18000000
18110000
18222000
18410000
18420000
18300000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham.
II.2.4) Description of the procurement
The successful supplier will be required to work with the OC’s Birmingham 2022 Uniform programme to create and deliver a uniform solution that incorporates the following components:
• design, style and technical concepts,
• manufacturing (including all fabric testing and all aspects of quality control), and
• logistics (including warehousing and delivery).
This kit will be issued to the Queen’s Baton Relay Domestic Security Team, Commonwealth Games Officials and Batonbearers. Two colour options will be required to differentiate the Queens Baton Relay Batonbearers from the Security Team, the ‘look’ of these uniforms will be different to that of the workforce uniforms, reflecting the QBR branding. Bidders must include all these components in their tender response.
The components and indicative number of items required are detailed in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
95 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This information is contained in the procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
This information is detailed in the procurement documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
This is detailed in the procurement documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 083-197868
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/08/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/09/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
The OC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(iv) to cancel this procurement at any stage; and
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.
Under no circumstances will the OC or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Occupational-clothing%2C-special-workwear-and-accessories./TPNSSWX7S6
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/TPNSSWX7S6
Go reference: GO-2020714-PRO-16843582
VI.4) Procedures for review
VI.4.1) Review body
Birmingham 2022
Birmingham
UK
VI.5) Date of dispatch of this notice
14/07/2020