Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Elliot Foundation Academies Trust
144 York Way
London
N1 0AX
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKI43
Internet address(es)
Main address: https://in-tendhost.co.uk/minervapcs/aspx/Home
Address of the buyer profile: https://www.elliotfoundation.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Elliot Foundation Academies Trust — Payroll, HR Admin and Associated Services
Reference number: MPN-10155
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
The Elliot Foundation Academies Trust is a Multi Academy Trust consisting of twenty eight schools. The schools are located across three regions: the West Midlands, East Anglia and West London. Currently all the schools are primary schools, although expansion into secondary is not ruled out in the future. The Elliot Foundation Academies Trust is conducting a tender process to award a contract for the provision of ‘Payroll, HR Admin and Associated Services’. The contract is to commence on 1 January 2021.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79211110
79631000
II.2.3) Place of performance
NUTS code:
UKI43
Main site or place of performance:
The central team are based at 144 York Road, London, N1 0AX with 28 schools located across three regions: West Midlands, East Anglia and West London.
II.2.4) Description of the procurement
The Elliot Foundation Academies Trust is a Multi Academy Trust consisting of twenty eight schools. The schools are located across three regions: the West Midlands, East Anglia and West London. Currently all the schools are primary schools, although expansion into secondary is not ruled out in the future. The Elliot Foundation Academies Trust is conducting a tender process to award a contract for the provision of ‘Payroll, HR Admin and Associated Services’. The contract is to commence on 1 January 2021. A detailed statement of requirements has been provided as part of the tender documentation. The Trust requires a supplier to undertake the Payroll, HR admin and associated services in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of their staff. The supplier will be responsible for the provision of skilled payroll and HR administration personnel to provide an efficient, timely and proactive payroll, HR admin and associated services provision. In addition, they will be required to provide day to day support to the Trust’s Central HR and Finance staff as well as named representatives at each school.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
A maximum of five suppliers will be taken forward to the invitation to tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the invitation to tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the invitation to tender stage.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/08/2020
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/09/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.
VI.4) Procedures for review
VI.4.1) Review body
Please refer to Section VI.4.3
Please refer to Section VI.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Elliot Foundation Academies Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
13/07/2020