Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Northumbrian Water Ltd
02366703
Boldon House, Wheatlands Way, Pity Me
Durham
DH1 5FA
UK
Contact person: Andriy Volkov
Telephone: +44 7812733335
E-mail: andriy.volkov@nwl.co.uk
NUTS: UKC
Internet address(es)
Main address: www.nwl.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://s1.ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://s1.ariba.com
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Service Planning Tool
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
NWG are undertaking a programme to transform service planning across the organisation, covering improvements around people, processes, data and technology. NWG wish to appoint a single supplier to provide a service planning tool, a solution consisting of a single or multiple software (and its implementation) that would enable NWL to optimise its service planning processes (incl. Needs Collection, Needs Collation, Intervention Optioneering and Bundling, Value Assessment, Jeopardy Management, Portfolio optimisation, Asset Management Plan Creation, Plan Monitoring, Plan Visualisation, Benefits Realisation). The aim is to make ‘a step improvement’ through integrated planning, considering optimal whole-life cost interventions balanced across our asset base that will deliver outcomes to customers through better decision-making. The contract term is 3 years with an option to extend for a further 2 years. The total maximum contract value over 5 years is GBP 1 600 000 (implement-n and licences).
II.1.5) Estimated total value
Value excluding VAT:
1 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC14
Main site or place of performance:
NUTS code: UKC North East (ENGLAND),
NUTS code: UKH3 Essex,
NUTS code: UKH14 Suffolk.
II.2.4) Description of the procurement
NWG are undertaking a programme to transform service planning across the organisation, covering improvements around people, processes, data and technology. NWG wish to appoint a single supplier to provide a service planning tool, a solution consisting of a single or multiple software (and its implementation) that would enable NWL to optimise its service planning processes (incl. Needs Collection, Needs Collation, Intervention Optioneering and Bundling, Value Assessment, Jeopardy Management, Portfolio optimisation, Asset Management Plan Creation, Plan Monitoring, Plan Visualisation, Benefits Realisation). The aim is to make ‘a step improvement’ through integrated planning, considering optimal whole-life cost interventions balanced across our asset base that will deliver outcomes to customers through better decision-making. The contract term is 3 years with an option to extend for a further 2 years. The total maximum contract value over 5 years is GBP 1 600 000 (implement-n and licences).
II.2.5) Award criteria
Criteria below:
Quality criterion: Functional requirements (Core)
/ Weighting: 5
Quality criterion: Functional requirements (Optional)
/ Weighting: 5
Quality criterion: Interface Requirements
/ Weighting: 5
Quality criterion: Non-functional requirements
/ Weighting: 10
Quality criterion: Implementation — plan and resource allocation
/ Weighting: 2
Quality criterion: Implementation — delivery methodology
/ Weighting: 3
Quality criterion: Implementation — delivery resources
/ Weighting: 3
Quality criterion: Implementation — knowledge transfer
/ Weighting: 2
Quality criterion: Presentation — approach to delivery
/ Weighting: 5
Quality criterion: Presentation — product demonstration
/ Weighting: 10
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
1 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/03/2021
End:
08/03/2026
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As part of the pricing submission, suppliers shall have an opportunity to submit a number of options:
— managed service pricing proposal;
— cloud hosted solution pricing proposal; or
— stand alone solution pricing proposal, without cloud hosting costs.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Selection criteria as stated in the procurement documents.
III.1.6) Deposits and guarantees required:
If the Dun and Bradstreet credit rating returns a rating of ‘above average risk’ or ‘high risk’, the contracting entity will request further financial information for review and a parent company guarantee may be required.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see the terms and conditions in the procurement documents.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
These will be set out in the tender documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/08/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/04/2021
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water eSourcing Spend Management portal called ‘Ariba’.
Expressions of interest must be sent to the email address andriy.volkov@nwl.co.uk before the deadline date of the 10 August 2020 12.00 noon. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 21 August 2020 at 12.00 noon.
When sending expression of interest, applicants must provide the following information:
1) full company name;
2) main contact details of the person who will be given access to the Ariba portal — name, job title, email address and telephone.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
15/07/2020