Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
Cardiff and Vale University Health Board, 2nd Floor Woodland House, Maes Y Coed Road
Cardiff
CF14 4HH
UK
Telephone: +44 02921836449
E-mail: sarah.yellen@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Specialist Air Purification Systems
Reference number: CAV-STA (20/21) 50
II.1.2) Main CPV code
51412000
II.1.3) Type of contract
Services
II.1.4) Short description
Supply, Delivery and installation of specialist air purification systems, to provide the safest possible working environment for clinical staff, students and patients in the clinical setting by vastly improving air quality and delivering air purification by way of REAKT technology, five stage internal HEPA filters, charcoal filters and UV light. The system draws in and filters out harmful bacteria, viruses, volatile organic compounds and mercury vapour, to disperse clean and safe air quickly and quietly and will greatly help to protect staff, students and patients before, during and after dental treatments i.e. aerosol generating procedures (AGPs) when activity is increased across all specialities.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
250 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45252200
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
1 unit in each dental treatment bay UDH, St David’s & Mountain Ash YCC Dental Outreach Centres & 1 surgery at UHL. 3 units in (ENT) Suite 9 Out Patient Department
II.2.4) Description of the procurement
The current COVID19 Crisis has posed a major issue for the practice of dentistry and the major issue is how the dental hospital get back up and running again and in the longer term getting the dental students back into the building. Clearly it is very difficult to do anything in modern dentistry without generating an aerosol and so the challenges the Health Board are faced with are very difficult.
The University Dental Hospital and School (incorporated with the Surgical Clinical Board, C&VUHB) is operating as an Urgent Dental Centre (UDC) and providing emergency Dental Care for the population in C&V. We are managing to operate successfully, through the number of patients we are having to see is increasing steadily. The number of weekly outpatient appointments across all specialities have reduced from a weekly average of 500 pre COVID-19 to 150 from the 6th July 2020 and the number of appointments seen by students since 16th March 2020 is nil so we are planning to move from full lockdown with severely restricted activities to reopening services. The procurement and installation of these devices is essential and central to the plans to get the Dental Hospital and School functioning again.
An extensive internal review of Independent scientific evidence by Senior Management Team , representatives from Public Health Wales Microbiology, CAV IP&C and Consultant Microbiologist specialising in dental oral microbiology concluded that the DentAir Air Purifier provided by Bryant Dental is the only system to have all required features included, the key features being Pre Filter, HEPA Filter(as rated by European Standard EN-1822-1), Carbon Filter, UVC Light, REACT Technology, Particulates filtered or removed, Ti02 filters, Air audit capability, Air ionisation capability, Remote Control, App enabled.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
maintenance, repairs, testing and filter changes will be carried out 'in-house' by Dental Technical Services Department
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
There is an urgent requirement to manage the effects of the COVID 19 situation and following an extensive internal review of independent scientific evidence by Senior Management Team, representatives from Public Health Wales Microbiology, CAV IP&C and Consultant Microbiologist specialising in dental oral microbiolgy. The equipment purchased will is essential and central to the Health Board to get the Dental Hospital and School functioning again.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: CAV-STA (19/20) 55
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
17/02/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bryant Medical Ltd
Hilltop Farm, Lyne Lane, Lyne
Chertsey
KT160AW
UK
Telephone: +44 1932320064
NUTS: UKJ2
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
348 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:102794)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Should additional information be required from the addressee in section 1.1 Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
15/07/2020