Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
19 George Road
Edgbaston, Birmingham
B15 1NU
UK
Telephone: +44 08458875000
E-mail: Babita.Mal@htepg.com
NUTS: UK
Internet address(es)
Main address: https://healthtrusteurope.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Supply of Total Document Storage, Scanning and Digitalisation Solutions
II.1.2) Main CPV code
72512000
II.1.3) Type of contract
Services
II.1.4) Short description
The tender is to establish a framework agreement for the supply of total document storage, scanning and digitalisation solutions. The framework agreement will be split into three lots:
— Lot 1: Total Document Storage, Scanning and Digitalisation Solutions
— Lot 2: Document Storage, Retrieval and Destruction Services
— Lot 3: Document Scanning, EDRMS, Digitalisation and related services.
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
60 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Total Document Storage, Scanning and Digitalisation Solutions
II.2.2) Additional CPV code(s)
30193700
30199500
30234000
48310000
48311100
48313000
48329000
48610000
48782000
48783000
63120000
63121000
63122000
72000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Tenderers are required to submit a full service offering to be eligible for award. The service offering in lot 1 will include:
• document storage
• document scanning
• EDRMS software and cloud solutions
• digital transformation consultation
• secure destruction of electronic records.
Should tenderers wish to be considered for lot 1, a separate response should be submitted. Lot 1 shall be awarded to the 5 successful Tenderers whose bids for the lot are the most economically advantageous and are able to provide all services in line with the specification.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70 %
Quality criterion: Price
/ Weighting: 30 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Document Storage, Retrieval and Destruction Services
II.2.2) Additional CPV code(s)
30193700
30234000
48311100
63120000
63121000
63121100
63122000
72317000
72512000
79995100
79996100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The product offering in lot 2 will include:
• document storage
• document movement (retrieval, collection)
• secure destruction of records.
Should tenderers wish to be considered for lot 2, a separate response should be submitted. Lot 2 shall be awarded to the 5 successful Tenderers whose bids for the Lot are the most economically advantageous and are able to provide all services in line with the specification. A participating authority may award a call-off contract under this lot for up to 4 years including all extension options.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70 %
Quality criterion: Price
/ Weighting: 30 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Document Scanning, EDRMS, Digitalisation and Related Services
II.2.2) Additional CPV code(s)
48310000
72000000
79990000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The product offering in lot 3 will include:
• document scanning
• electronic document movement (retrieval)
• secure destruction of electronic records
• cloud based storage of electronic records
• electronic document management software
• digital transformation consultation.
Should tenderers wish to be considered for lot 3, a separate response should be submitted. Lot 3 shall be awarded to the 5 successful tenderers whose bids for the lot are the most economically advantageous and are able to provide all services in line with the specification.
A participating authority may award a call-off contract under this lot for up to 4 years including all extension options.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70 %
Quality criterion: Price
/ Weighting: 30 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 215-527826
Section V: Award of contract
Lot No: 1
Title: Total Document Storage, Scanning and Digitalisation Solutions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/06/2020
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Crown Records Management Ltd
Livingstone
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
EDM Group Ltd
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ENGIE Services Ltd
Newcastle upon Tyne
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Iron Mountain UK plc
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Restore plc
Surrey
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 25 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Document Storage, Retrieval and Destruction Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/06/2020
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Crown Records Management Ltd
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Data Space UK Ltd
Cheshire
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
MJF Business Services Ltd
Uxbridge
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Restore plc
Surrey
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Uniscope International Ltd
Cheshire
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 25 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Document Scanning, EDRMS, Digitalisation and Related Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/06/2020
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Crown Records Management Ltd
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
EDM Group Ltd
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hugh Symons Information Management Ltd
Poole
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Iron Mountain UK plc
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Restore plc
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users:
(1) All National Health Service (NHS) bodies in England, including but not limited to
(i) acute trusts (as listed at: http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx);
(ii) health and care trusts (as listed at:
http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);
(iii) mental health trusts (as listed at:
http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx);
(iv) clinical commissioning groups (as listed at:
http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx);
(v) ambulance trusts (as listed at:
http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx
(vi) area teams (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx);
(vii) special health authorities
(http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx);
(viii) NHS England; and (ix) clinical senates and strategic clinical networks.
(2) All NHS bodies in Wales, including but not limited to all
(i) health boards;
(ii) NHS trusts;
(iii) the national delivery group;
(iv) community health councils; and
(v) NHS Wales shared services partnership (as listed at
http://www.wales.nhs.uk/nhswalesaboutus/structure.
(3) All NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to:
(i) health and social care trusts (as listed at: http://online.hscni.net/?s=trusts
(ii) health agencies (as listed at: http://online.hscni.net/?s=health+agencies (iii) hospitals (as listed at: http://online.hscni.net/?s=hospitals; and
(iv) the Health and Social Care Board.
(4) Social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service).
(5) Ministerial departments and non-ministerial departments of central government, nondepartmental agencies and other public bodies, and public corporations (as listed at:
https://www.gov.uk/government/organisations).
(6) Devolved governmental and parliamentary organisations within the UK, including but not limited to the Scottish Government, Scottish Parliament, and Scottish public bodies (as listed at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (as listed at:
http://www.assembly.wales/en/abthome/role-of-assembly-how-it-works/Pages/governanceofwales.aspx
(7) All local authorities (as listed at:
http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1)
(8) The Ministry of Defence (as detailed at: https://www.gov.uk/government/organisations/ministry-ofdefence). This list includes each organisation's successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes. This agreement will be open to any bodies or organisations operating in the UK of a health, and/or social care nature or which have a similar procurement need, and/or any UK based central government authority listed at Annex I of Directive 2014/24/EU, in respect of any goods or services to any of the above listed organisations.
VI.4) Procedures for review
VI.4.1) Review body
Legal Department, HealthTrust Europe LLP
19 George Road
Birmingham
B19 1NU
UK
VI.4.2) Body responsible for mediation procedures
Legal Department, HealthTrust Europe LLP
19 George Road
Birmingham
B19 1NU
UK
VI.5) Date of dispatch of this notice
15/07/2020