Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Worcester
Henwick Grove
Worcester
WR2 6AJ
UK
Contact person: Joe Stock
E-mail: J.Stock@worc.ac.uk
NUTS: UKG12
Internet address(es)
Main address: http://www.worc.ac.uk/
Address of the buyer profile: https://in-tendhost.co.uk/universityofworcester
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofworcester
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofworcester
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UOW747 Internet of Things (IoT) Smart Lighting
Reference number: UOW747
II.1.2) Main CPV code
31500000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University intends to replace lights with LEDs that do not have smart features as part of the modernisation of the Estate and work towards energy reduction targets. The technology offers cost saving opportunities for the University through maximising energy efficiency, self-testing emergency lighting and rooms occupancy profiling.It is envisioned that classrooms and central communal facilities will become the focus of smart lighting installations, but suitability will be evaluated on a project by project basis. The purpose of the tender is to identify a smart lighting manufacture(s) who will be used as our standard suppliers for the duration of the agreement. The lots are as follows:
Lot 1: Full IoT Controls (one supplier);
Lot 2: Cost Effective Smart Lighting (two suppliers).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Full IoT Controls
II.2.2) Additional CPV code(s)
31518200
31520000
II.2.3) Place of performance
NUTS code:
UKG12
II.2.4) Description of the procurement
High quality light fittings which will require occupancy heat mapping and emergency self-testing lighting feature, including core smart controls (occupancy, daylight dimming and scene setting programmability) and advanced features.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the framework agreement will be in place for a period of 3 years with the option to extend up to 4 years in total at the University of Worcester’s discretion (3 + 1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Cost Effective Smart Lighting
II.2.2) Additional CPV code(s)
31500000
31520000
II.2.3) Place of performance
NUTS code:
UKG12
II.2.4) Description of the procurement
This lot is focused on identifying a supplier who offers an IoT solution that can offer core smart lighting features and quality fittings at a cost that can demonstrate project payback under 5 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the framework agreement will be in place for a period of 3 years with the option to extend up to 4 years in total at the University of Worcester’s discretion (3 + 1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/08/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/08/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Applicants do not need to contact the University to request to participate — simply register on our InTend procurement portal and the invitation to tender documents are available for download, at: https://in-tendhost.co.uk/universityofworcester
The University reserves the right to cancel this procurement at any stage and not to award the contract.
This contract will also be made available to the following contracting authorities, see the following websites for details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG
http://www.education.gov.uk/edubase/home.xhtml
http://www.nwupc.ac.uk/members/index.php
http://www.apuc-scot.ac.uk/#!/members
http://www.hepcw.ac.uk/about-us-2/
http://www.lupc.ac.uk/list-of-members.html
http://www.neupc.ac.uk/our-members
http://supc.procureweb.ac.uk/about-us
http://www.cpc.salford.ac.uk/members
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for lodging appeals: University of Worcester will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) ([input]The Regulations[input]) provide for aggrieved Parties who have been harmed or who are at risk of harm by breach of The Regulations to bring proceedings in the Royal Courts of Justice. Any such proceedings must be brought within the limitation period specified by The Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
17/07/2020