Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Services for Schools Ltd (S4S)
Midlands Technology Centre, Broadlands, Bilston
Wolverhampton
WV10 6TA
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.services4schools.org.uk/
I.1) Name and addresses
East Park Academy
Hollington Road
Wolverhampton
WV1 2DS
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.eastparkacademy.com/
I.1) Name and addresses
Hill Avenue Academy
Hill Avenue, Lanesfield
Wolverhampton
WV4 6PY
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.hillavenueacademy.com/
I.1) Name and addresses
St Alban's CofE Academy
St Albans Close, Ashmore Park, Wednesfield
Wolverhampton
WV11 2PF
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.stalbansceacademy.com/
I.1) Name and addresses
St Thomas’CE Academy
Mattox Road, Wednesfield
Wolverhampton
WV11 3TG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.stthomasceacademy.com/
I.1) Name and addresses
Foley Infant School
Fairfield Drive, Kinver
Stourbridge
DY7 6EW
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://kpf.staffs.sch.uk/foley-infant-school/
I.1) Name and addresses
Brindley Heath Junior Academy
Enville Road, Kinver
Stourbridge
DY7 6AA
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://kpf.staffs.sch.uk/brindley-heath-junior-school/
I.1) Name and addresses
Foxyards Primary School
Foxyards Road
Tipton
DY4 8BH
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://foxyards.dudley.sch.uk/
I.1) Name and addresses
Hateley Heath Primary School
Huntingdon Road
West Bromwich
B71 2RP
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://hateleyheath.com/
I.1) Name and addresses
Manor Primary School
Ettingshall Road, Coseley
Bilston
WV14 9UQ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.manorprimary.com/
I.1) Name and addresses
Christ Church CofE Junior School
Woodcote Road, Tettenhall Wood
Wolverhampton
WV6 8LG
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.christchurchfederation.co.uk/
I.1) Name and addresses
Claregate Primary School
Chester Avenue, Tettenhall
Wolverhampton
WV6 9JU
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.claregateprimaryschool.co.uk/
I.1) Name and addresses
Christ Church Infant School
Shaw Lane, Tettenhall Wood
Wolverhampton
WV6 8EL
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.christchurchfederation.co.uk/
I.1) Name and addresses
Long Knowle Primary School
Blackwood Avenue, Wednesfield
Wolverhampton
WV11 1EB
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.longknowleprimary.co.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
S4S Cluster 7
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier(s) will be required to provide catering services at the 13 Schools, which have been split into 2 lots.
Services 4 Schools (S4S) Ltd have been commissioned by the school cluster clients to coordinate this project to ensure ‘Best Value’ is achieved in both financial and qualitative terms moving forwards into this contract term.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
S4S Cluster 7 — Lot 1
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG39
Main site or place of performance:
Wolverhampton.
II.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for:
Manor Primary School.
East Park Academy. Primary
Hill Avenue Academy. Primary
St Thomas’CE Academy Primary
St Albans CE Academy. Primary
Foley Infant School
Brindley Heath Junior School Academy
Foxyards Primary Tipton
Hateley Heath Primary
Services 4 Schools (S4S) Ltd have been commissioned by the school cluster clients to coordinate this project to ensure ‘Best Value’ is achieved in both financial and qualitative terms moving forwards into this contract term.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the clients on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
The clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen supplier(s) going forward.
The clients have set the following key objectives which should be focused upon throughout the tender process. They are:
• all children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards;
• the service provision must be based on Best Value principles;
• wherever possible cost savings are to be made during the contract term;
• to maximise the use of fresh food produce and minimise the use of convenience food products;
• meet the cultural needs of all pupils and staff;
• the successful Supplier must fully understand and be able to deliver site specific requirements regarding the SEN schools;
• provide an appetising range of food for the children to choose from;
• the successful supplier must fully understand and implement safeguarding principles whilst carrying out the service provision.
Specific objectives from each school will be included within the tender specification to ensure their individual needs are fully understood and catered for.
The contract term will be for an initial period of 3 years and will commence on 1 April 2021. A further 2-year extension will be considered by the clients depending service deliverability of the successful supplier during the initial term.
The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: http://litmustms.co.uk/respond/RYQV6UM278
Lot No: 2
II.2.1) Title
S4S Cluster 7 — Lot 2
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG39
Main site or place of performance:
Wolverhampton.
II.2.4) Description of the procurement
The successful supplier will be required to provide catering services for:
Long Knowle Primary
Christ Church Junior
Christ Church Infants
Claregate Primary
Services 4 Schools (S4S) Ltd have been commissioned by the school cluster clients to coordinate this project to ensure ‘Best Value’ is achieved in both financial and qualitative terms moving forwards into this contract term.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the clients on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
The clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen supplier(s) going forward.
The clients have set the following key objectives which should be focused upon throughout the tender process. They are:
• all children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards;
• the service provision must be based on Best Value principles;
• wherever possible cost savings are to be made during the contract term;
• to maximise the use of fresh food produce and minimise the use of convenience food products;
• meet the cultural needs of all pupils and staff;
• the successful Supplier must fully understand and be able to deliver site specific requirements regarding the SEN schools;
• provide an appetising range of food for the children to choose from;
• the successful Supplier must fully understand and implement safeguarding principles whilst carrying out the service provision.
Specific objectives from each school will be included within the tender specification to ensure their individual needs are fully understood and catered for.
The contract term will be for an initial period of 3 years and will commence on 1 April 2021. A further 2-year extension will be considered by the clients depending service deliverability of the successful supplier during the initial term.
The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad-hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: http://litmustms.co.uk/respond/G2N9V5V52Z
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/08/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/09/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./RYQV6UM278
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/RYQV6UM278
Go reference: GO-2020717-PRO-16856912
VI.4) Procedures for review
VI.4.1) Review body
Services for Schools Ltd (S4S)
Midlands Technology Centre, Broadlands
Wolverhampton
WV10 6TA
UK
E-mail: tenders@litmuspartnership.co.uk
VI.5) Date of dispatch of this notice
17/07/2020