Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Edinburgh Napier University
Sighthill Campus, 9 Sighthill Court
Edinburgh
EH11 4BN
UK
Contact person: Procurement Department
Telephone: +44 3339006040
E-mail: procurement@napier.ac.uk
NUTS: UKM75
Internet address(es)
Main address: www.napier.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services Student Accommodation Sites
Reference number: ENU1718-0024-00
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The University is seeking two contractor(s) for the provision of a cleaning service at the authority’s three student accommodation residential sites, which are situated within the City of Edinburgh. The requirement is for two lots:
Lot 1 consists of: Weekly Cleans, Change Over Cleans, Mid-stay Cleans, Window Cleaning, Bed Making (included in Change Over Cleans and Mid Stay Cleans) and Bin Store Clean and Ad/Hoc Cleaning;
Lot 2 consists of: Initial Cleans and Final Cleans (Summer Period only).
Tenderers can bid for either lot but cannot bid for both lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
824 354.00
GBP/ Highest offer:
1 655 196.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Consists of: Weekly Cleans, Change Over Cleans, Mid-stay Cleans, Window Cleaning, Bed Making (included in Change Over Cleans and Mid Stay Cleans), Bin Store Clean and Ad/Hoc Cleaning
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
Cleaning services at three student accommodation sites:
Lot 1 consists of: Weekly Cleans, Change Over Cleans, Mid-Stay Cleans, Window Cleaning, Bed Making (included in Change Over Cleans and Mid Stay Cleans) and Bin Store Clean and Ad/Hoc Cleaning.
II.2.5) Award criteria
Quality criterion: Service delivery: quality assurance
/ Weighting: 7
Quality criterion: Service delivery: continuous improvement
/ Weighting: 5
Quality criterion: Service delivery: health and safety
/ Weighting: 7
Quality criterion: Service delivery: operation and management of contract
/ Weighting: 6
Quality criterion: Service delivery: business continuity
/ Weighting: 5
Quality criterion: Sustainable procurement:environmental
/ Weighting: 6
Quality criterion: Sustainable procurement: fair work practices
/ Weighting: 5
Quality criterion: Sustainable procurement: modern slavery act
/ Weighting: 5
Quality criterion: Service delivery: methodology
/ Weighting: 7
Quality criterion: Service delivery: key personnel
/ Weighting: 7
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Student Accommodation Cleaning: Lot 2 Consists of Initial Cleans and Final Cleans (Summer Period only)
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
Cleaning services at three student accommodation sites: lot 2 consists of initial cleans and final cleans (Summer Period only).
II.2.5) Award criteria
Quality criterion: Service delivery: quality assurance
/ Weighting: 7
Quality criterion: Service delivery: continuous improvement
/ Weighting: 5
Quality criterion: Service delivery: health and safety
/ Weighting: 7
Quality criterion: Service delivery: operation and management of contract
/ Weighting: 6
Quality criterion: Service delivery: business continuity
/ Weighting: 5
Quality criterion: Sustainable procurement:environmental
/ Weighting: 5
Quality criterion: Sustainable procurement: fair work practices
/ Weighting: 5
Quality criterion: Sustainable procurement: modern slavery act
/ Weighting: 5
Quality criterion: Service delivery: methodology
/ Weighting: 7
Quality criterion: Service delivery: key personnel
/ Weighting: 7
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 013-026199
Section V: Award of contract
Lot No: 1
Title: Lot 1 Consists of: Weekly Cleans, Change Over Cleans, Mid-stay Cleans, Window Cleaning, Bed Making (included in Change Over Cleans and Mid Stay Cleans), Bin Store Clean and Ad/Hoc Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/07/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
13 Hill Street
Edinburgh
EH2 3JP
UK
Telephone: +44 7403451742
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
490 146.00
GBP
/ Highest offer:
1 268 754.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Student Accommodation Cleaning: Lot 2 Consists of Initial Cleans and Final Cleans (Summer Period only)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/07/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mario Group Facility Management Ltd
1 Eagle Street, Galsgow
Glasgow City
G4 9XA
UK
Telephone: +44 1413786000
NUTS: UKM82
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
334 208.00
GBP
/ Highest offer:
386 442.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Information for referral to PCS-T qualification question
Services: example of services: Question Number 4C.1: In PCS-T Qualification envelope: mandatory: specific example required for the Lot being bid for
If Bidding for Lot 1
Please provide relevant examples of two similar type-cleaning service contracts (for Lot 1 requirements: weekly cleans, change over cleans(including bed making), mid-stay cleans (including bed making), window cleaning and bin storage clean that have covered the same cleaning service requirements and cleaning volumes as detailed in the ITT document section 2 and Lot 1 Appendixes F1-4 carried out in the past 3 years.
Details should include (but not be limited to):
— the value for each of the two contracts(s) carried out;
— the scope of the cleaning requirements for these two contracts;
— the organisations that the two contracts were carried out on behalf of;
— reference contacts at these organisations;
— the term of contract (for each of the two contracts);
— what steps were implemented, during the cleaning service delivery, to minimise impact on the day to day operation of the client’s organisation.
Note: this question (4C.1) will be evaluated as follows:
Pass: response provided is relevant and detailed. The response is sufficiently detailed to demonstrate a good understanding and provides details of two contracts that have covered similar cleaning requirements and volumes to lot 1 as detailed in the ITT.
Fail: nil or an inadequate response. The response fails to demonstrate an ability to meet the requirement.
Note: the University reserves the right to contact reference contact points for each example provided in order to verify the validity of the response.
If bidding for lot 2
Please provide relevant examples of two similar type-cleaning service contracts (for lot 2 requirements initial clean and final clean: during summer period) that have covered the same cleaning service requirements and cleaning volumes as detailed in the ITT document section 2 and lot 2 Appendixes F5-6 carried out in the past 3 years.
Details should include (but not be limited to):
— the value for each of the two contracts(s) carried out;
— the scope of the cleaning requirements for these two contracts;
— the organisations that the two contracts were carried out on behalf of;
— reference contacts at these organisations;
— the term of contract (for each of the two Contracts);
— what steps were implemented, during the cleaning service delivery, to minimise impact on the day to day operation of the client’s organisation.
Note: this question (4C.1) will be evaluated as follows:
Pass: response provided is relevant and detailed. The response is sufficiently detailed to demonstrate a good understanding and provides details of two contracts that have covered similar cleaning requirements and volumes to Lot 2 as detailed in the ITT.
Fail: nil or an inadequate response. The response fails to demonstrate an ability to meet the requirement.
Note: the University reserves the right to contact reference contact points for each example provided in order to verify the validity of the response.
(SC Ref:626013)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: edinburgh@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
20/07/2020