Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchester City Council
00609812
Colbrook Street
Winchester
SO23 9LJ
UK
Contact person: Jamie Butt
Telephone: +44 1692840222
E-mail: procurement@winchester.gov.uk
NUTS: UKJ35
Internet address(es)
Main address: https://www.winchester.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32744&B=WCC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32744&B=WCC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Banking Services
Reference number: WCC/FIN/0003
II.1.2) Main CPV code
66110000
II.1.3) Type of contract
Services
II.1.4) Short description
Winchester City Council (‘The Council’) is inviting tenders for the provision of banking services.
The contract required is for general money transmission banking services and includes maintenance of Council bank accounts, access to Faster Payments, BACS, and CHAPS payments. Paper clearing as well as cash handling. Internet banking service will be required for balance/transaction review and reporting and for payment initiation.
The commencement date for the contract is 1 April 2021, and the contract shall terminate on 31 March 2026. The Council will require the option to extend the contract for another 3 years (i.e. until 31 March 2029).
Prospective tenderers must be authorised to act as a bank in the UK and provide access to UK clearing systems. The Council may seek documentary evidence appropriate to financial conduct authority (or equivalent) registration during the selection/evaluation process (see tender documents for full details).
II.1.5) Estimated total value
Value excluding VAT:
246 400.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66120000
66172000
II.2.3) Place of performance
NUTS code:
UKJ35
UKJ
UK
Main site or place of performance:
Winchester.
II.2.4) Description of the procurement
Winchester City Council (‘The Council’) is inviting tenders for the provision of banking services.
The contract required is for general money transmission banking services and includes maintenance of Council bank accounts, access to Faster Payments, BACS, and CHAPS payments. Paper clearing as well as cash handling. Internet banking service will be required for balance/transaction review and reporting and for payment initiation.
The commencement date for the contract is 1 April 2021, and the Contract shall terminate on 31 March 2026. The Council will require the option to extend the contract for another 3 years (i.e. until 31 March 2029).
Prospective tenderers must be authorised to act as a bank in the UK and provide access to UK clearing systems.
The Council may seek documentary evidence appropriate to financial conduct authority (or equivalent) registration during the selection/evaluation process.
Please see the tender documents for full details on registration, selection and evaluation procedures.
The Council is utilising an electronic tendering tool to manage this procurement and communicate with tenderers. Accordingly, there will be no hard copy documents issued to tenderers and all communications with the Council, including the submission of tenderers’ responses, will be conducted via the Complete Tender Management system (CTM), which can be accessed using the following link:
https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) click on ‘New supplier registration’;
2) complete the Supplier Registration form.
Important note: to prevent duplication, before registering on CTM, please check if your company is already registered by simply e-mailing your company name to uksupport@eu-supply.com
The first registered person will automatically become the ‘administrator’ of the company, who then will have the opportunity to create further company users, including users with administrator privileges.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
246 400.00
GIP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
Council will require the option to extend the contract after the initial 5-year period, for up to a maximum of 3 years (i.e. until 31 March 2029).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council will require the option to extend the contract following the initially 5-year period for up to a maximum of 3 years i.e. until 31 March 2029 and therefore a total maximum contract length of 8 years (5 + 3).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To register for the tender and access the tender documents, please register via the Complete Tender Management system (CTM) https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) click on ‘New supplier registration’;
2) complete the supplier registration form.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documentation for further details:
• tenderers must be authorised to act and operate as a bank in the UK and provide access to UK clearing systems. Evidence of registration with relevant authorities will be required:
— tenderers must be authorised or recognised by the Prudential Regulation Authority (PRA) to act as a bank in the UK;
— tenderers must have a credit rating that is less than BBB and assets lower than GBP 25 billion.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See tender documentation for further details:
• tenderers must be authorised to act and operate as a bank in the UK. Evidence of registration with relevant authorities will be required:
— tenderers must be authorised or recognised by the Prudential Regulation Authority (PRA) to act as a bank in the UK and provide access to UK clearing systems;
— tenderers must have a credit rating that is less than BBB and assets lower than GBP 25 billion.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/08/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
22/12/2020
IV.2.7) Conditions for opening of tenders
Date:
24/08/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Approximately 60 months if the option(s) to extend are not taken.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To register for the tender and access the tender documents, tenderers will need to register via the Complete Tender Management system (CTM), which can be accessed using the following link: https://uk.eu-supply.com/login.asp?B=WCC
To register on CTM, click on the above URL below and follow the instructions 1 and 2:
1) Click on ‘New supplier registration’;
2) Complete the supplier registration form.
Please read the further instruction within the tender supplier guidance on the portal and tender documents. If you need any further assistance with registration or have any queries about using CTM, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours only (8.00 to 17.00)
VI.4) Procedures for review
VI.4.1) Review body
London — High Court
Technology and Construction Court
London
EC4A 1NL
UK
Telephone: +44 2079477156
VI.4.2) Body responsible for mediation procedures
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
UK
Telephone: +44 1962840222
VI.5) Date of dispatch of this notice
20/07/2020