Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
London and South Eastern Railway Ltd
04860660
3rd Floor, 41-51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
Contact person: Tomasz Drost
E-mail: tomasz.drost@southeasternrailway.co.uk
NUTS: UKC22
Internet address(es)
Main address: www.southeasternrailway.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.smartsurvey.co.uk/s/SoutheasternEOI/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.smartsurvey.co.uk/s/SoutheasternEOI/
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Train Presentation Services to London and South Eastern Railway Ltd (LSER)
II.1.2) Main CPV code
90917000
II.1.3) Type of contract
Services
II.1.4) Short description
London and South Eastern Railway Ltd (LSER) has a requirement for the cleaning of their rolling stock fleet. The scope of the opportunity is for the provision of management and labour to deliver cleaning services to LSER trains across London and Kent. This will require various levels of cleaning based on an output specification, managing all cleaning activities to an approximate 1 200 coach fleet based on a 24/7/364 day requirement.
This opportunity will be awarded on a total term of 4.5 years based on an initial term of approximately 15 months between Jan 2021 and 1 April 2022. The successful provider will be expected to support LSER with a service solution that will support them on a journey to improve the existing levels of service and customer satisfaction scores. This will require the provider to offer operational, technological, innovative and market leading solutions, supported via a strong management structure to ensure successful delivery of the day to day service provision.
II.1.5) Estimated total value
Value excluding VAT:
78 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90917000
II.2.3) Place of performance
NUTS code:
UKI
UKJ4
UKJ27
UKJ28
Main site or place of performance:
The supply of train presentation services will be at selected locations throughout the operating network of London and South Eastern Railway Ltd.
II.2.4) Description of the procurement
Access to tender documents will only be granted to bidders who have expressed an interest in this opportunity. Expressions Of Interest (EOI) Must be submitted via the following URL: https://www.smartsurvey.co.uk/s/SoutheasternEOI/
Core and non-core service requirements are as follows:
In-service clean
Standard overnight clean
Heavy clean
CET and tanking
Non-core cleaning – Ad-hoc.
The main scope of the work as defined above is conducted at depots and sidings, before and after the train going into
service and at terminal stations around the network during service. The services are to be performed 7 days per week, 364 days per year.
Train presentation locations are:
Ashford depot and sidings
Bellingham sidings
Dover
Faversham sidings
Folkstone
Gillingham
Grove Park
London Victoria (Grosvenor Road)
Orpington sidings
Ramsgate depot
Slade green depot
Tonbridge sidings
West marina
Other locations may be included.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
78 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
This contract is subject to renewal: Yes
Description of renewals:
Initial period approximately between January 2021 (or earlier) and 1 April 2022. The contract may be renewed for the remainder of the term depending on the status of the South Eastern Rail franchise and/or the requirements of London and South Eastern Railway Ltd.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Access to tender documents will only be granted to bidders who have expressed an interest in this opportunity. Expressions Of Interest (EOI) must be submitted via the following URL: https://www.smartsurvey.co.uk/s/SoutheasternEOI/
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.6) Deposits and guarantees required:
Further information will be provided in the procurement documents, however suppliers will be assessed in relation to their current financial standing as part of this procurement process.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated within the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/08/2020
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/09/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
London and South Eastern Railway Ltd
3rd Floor, 41-51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
VI.4.2) Body responsible for mediation procedures
London and South Eastern Railway Ltd
3rd Floor, 41-51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
VI.5) Date of dispatch of this notice
21/07/2020