Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Contact person: Kate Johnston
E-mail: npscorporateservices@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://npswales.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NPS All Wales Framework for Stationery and Copier Paper
Reference number: NPS-CS-0053-16
II.1.2) Main CPV code
30192700
II.1.3) Type of contract
Supplies
II.2) Description
II.2.2) Additional CPV code(s)
30192700
30199000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
All Wales. Items are to be delivered to a range of Public Sector Offices throughout Wales. A full list of Customer post codes were provided as an attachment within the etenderwales portal.
II.2.4) Description of the procurement
All Wales Framework for the Supply of Stationery and Copier Paper. There is a mandatory requirement for Suppliers to be able to accommodate next day, desk top deliveries and double punch out/online ordering.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 004-004678
Section V: Award of contract/concession
Contract No: NPS-CS-0053-16
Title: NPS All Wales Framework for Stationery and Copier Paper
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
06/12/2016
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Lyreco UK Ltd
Deer Park Court
TELFORD
TF2 7NB
UK
Telephone: +44 7814275931
E-mail: alex.winstanley@lyreco.com
NUTS: UKG21
Internet address(es)
URL: http://www.lyreco.co.uk/
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 13 600 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
This Framework Agreement will be open for use by all of the organisations listed in the Contract Notice 2016/S 161-290804.
(WA Ref:103085)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
23/07/2020
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
30192700
VII.1.2) Additional CPV code(s)
30199000
VII.1.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
All Wales
VII.1.4) Description of the procurement
This contract is being modified in accordance with Regulation 72 of the Public Contracts Regulations 2015.
The modification will extend the contract for Stationery and Copier Paper to 31st July 2021.
The contracting authority is relying on Regulation 72.1. Whilst this extension falls outside of the original four year term, the extension is covered under Regulation 72 of the Public Contracts Regulations 2015 as below:
I.the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen
(Regulation 72(1)(c)) and
II.is not considered substantial (Regulation 72(1)(e)).
The original contract ref NPS-CS-0053-16 was subject to an OJEU Contract Notice and was awarded in accordance with
the Directive 2004/18/EC of the. European Parliament and of the Council. The increase in value will not exceed 50 percent of the original contract award value of 13,600,000.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 7
Due to resources of the contracting authority, customer organisations and supply base being diverted to managing the response to the Coronavirus pandemic, this extension is being implemented to allow for continuity of services. It will also allow the contracting authority time to plan and implement their future strategy in consultation with customer organisations and the supply market.
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 2 800 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
Lyreco
Deer Park Court, Donnington Wood
Telford
TF27NB
UK
NUTS: UKG21
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
This contract is being modified in accordance with Regulation 72 of the Public Contracts Regulations 2015.
The modification will extend the contract for Stationery and Copier Paper to 31st July 2021.
The contracting authority is relying on Regulation 72.1. Whilst this extension falls outside of the original four year term, the extension is covered under Regulation 72 of the Public Contracts Regulations 2015 as below:
I.the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen
(Regulation 72(1)(c)) and
II.is not considered substantial (Regulation 72(1)(e)).
The original contract ref NPS-CS-0053-16 was subject to an OJEU Contract Notice and was awarded in accordance with
the Directive 2004/18/EC of the. European Parliament and of the Council. The increase in value will not exceed 50 percent of the original contract award value of 13,600,000.
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to resources of the contracting authority, customer organisations and supply base being diverted to managing the response to the Coronavirus pandemic, this extension is being implemented to allow for continuity of services. It will also allow the contracting authority time to plan and implement their future strategy in consultation with customer organisations and the supply market.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 13 600 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 16 400 000.00 Currency: GBP