Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Wycombe High School
Marlow Road
High Wycombe
HP11 1TB
UK
Telephone: +44 1494523961
E-mail: DLeahy@whs.bucks.sch.uk
NUTS: UKJ13
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Wycombe High School
Reference number: RM&C/2020/WHS/282
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Currently managed by Ecocleen Services Ltd the School is placing their cleaning services to competitive tender and are inviting professional cleaning organisations to bid for the contract with the intention of awarding the contract following due process by Wednesday 24 June 2020, with a contract start date of 1 September 2020.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
424 511.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ13
II.2.4) Description of the procurement
School address: Wycombe High School Marlow Road, High Wycombe, Buckinghamshire, HP11 1TB
Tel. 01494 523961
6.0) Current Service Provider
Currently managed by Ecocleen Services Ltd the School is placing their cleaning services to competitive tender and are inviting professional cleaning organisations to bid for the contract with the intention of awarding the contract following due process by Wednesday 24 June 2020. with a contract start date of 1 September 2020.
7.0) School details
Total Pupil Numbers 1308 (Girls School)
Total Staff Numbers 134
Estimated M2 10,292
8.0) Basic objectives of tender
— effective cover for staff absence that is not reliant on extended hours of site cleaners;
— the School is keen to ensure the input hours are provided and requires lost hours to be made up in consultation with the supervising officer;
— regular visits from the contracts manger who will liaise with the on-site cleaning staff to monitor the quality of the daily cleaning and report to the Supervising Officer before leaving site;
— clearly defined cleaning hours that meet the routine of the School and that are adhered to by all staff (can be different for holiday periods) and around major School events e.g. open evenings;
— regular stock checks of materials, including review of suitability of products used;
— regular inspection and maintenance/replacement of the Contractor’s equipment;
— any damage or issues to toilet facilities to include: toilets, urinals, seats, walls, sinks, taps, cubicles and mirrors not working or any other issues must be reported to the cleaning supervisor and then precise details communicated to the facilities manager so they can plan to rectify these;
— regular training and development/motivation of staff and effective induction of new staff.
II.2.5) Award criteria
Quality criterion: Tender document
/ Weighting: 10
Quality criterion: Local References
/ Weighting: 20
Quality criterion: Solution and structure
/ Weighting: 25
Quality criterion: Presentation
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 070-167802
Section V: Award of contract
Contract No: RM&C/2020/WHS/282
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/07/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hayward Services Ltd
227 Berwick Avenue
Slough
SL1 4QT
UK
Telephone: +44 1753533335
Fax: +44 2392232680
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 424 511.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(MT Ref:220252)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
28/07/2020