II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire
II.2.4) Description of the procurement
The successful Supplier will be required to provide Cleaning services for South Lincolnshire Academies Trust.
South Lincolnshire Academies Trust was formed in 2011 and currently includes Bourne Academy, PE10 9DT, Spalding Academy, PE11 2EJ and Giles Academy, PE22 9LD. The schools are within 32 miles of each other.
This is the first time that all three of the schools have participated in a shared competitive tender for cleaning services, currently having one contractor at Bourne/Spalding Academies and Giles Academy is an in-house cleaning service.
Bourne Academy is an 11 to 18 mixed comprehensive school, with circa 1400 pupils on roll. (Currently contracted out)
Spalding Academy is a mixed comprehensive secondary school, with circa 1200 pupils on roll. (Currently contracted out)
Giles Academy is an 11 to 16 mixed comprehensive school, with circa 800 pupils on roll. (Currently in-house provision)
The schools are oversubscribed with rising demand and have a shared focus of high expectations, with a firm, fair and consistently applied code of conduct which is understood by students, teachers and parents / carers.
The contract will commence on 1 April 2022 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client’s requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.
The annual contract value is circa: Bourne £103,400, Spalding £120,700, Giles £185,100, Total £409,200
The sites must at all times meet health, safety and environmental standards appropriate to the sites and their use and the successful Supplier must comply with the Client’s health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools.
We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within the South Lincolnshire area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required.
The scope of the contract covers all cleaning provision within the school buildings at Bourne, Spalding and Giles Academies. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools’ senior management team on the contract performance.
The projected cost of cleaning for the current year is circa £390K for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement.
Please see SQ Document for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 046 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No