Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Shared Business Services
NHS Shared Business Services
Halyard Court, 31 Broadway, The Quays
M50 2UW
Salford Quays
UK
Contact person: Charles Tarling
E-mail: nsbs.nhsbusinessservices@nhs.net
NUTS: UK
Internet address(es)
Main address: https://www.sbs.nhs.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Joint Venture between the Department of Health and Sopra Steria
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Document Storage, Records Management and Integrated Solutions
Reference number: SBS/NL/ZWD/10173
II.1.2) Main CPV code
79996100
II.1.3) Type of contract
Services
II.1.4) Short description
NHS SBS issued a tender for a Framework for the provision of Document Storage, Records Management and Integrated Solutions including;
Lot 1: Records Management,
Lot 2: Human Tissue Storage,
Lot 3: Scanning and Digitisation,
Lot 4: Electronic Document Records Management Systems (EDRMS),
Lot 5: One Stop Shop,
Lot 6: BSW STP,
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
200 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Records Management
II.2.2) Additional CPV code(s)
30193700
30234000
48311100
63120000
63121100
72312200
72313000
72317000
79995100
79999100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
M50 2UW
II.2.4) Description of the procurement
Lot 1: Records Management, will include but not limited to:
• Document Storage
• Collections and Archiving
• Retrievals and Deliveries
• Records Disposal and Destruction
• Transportation
• Audit
• Transitional Support/Services
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Human Tissue Storage
II.2.2) Additional CPV code(s)
79996100
30193700
63120000
63121100
79995100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
M50 2UW
II.2.4) Description of the procurement
Lot 2 Human Tissue Storage, will include but not limited to:
• Storage
• Retrievals and Deliveries
• Human Tissue Storage
• Destruction
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Scanning & Digitalisation
II.2.2) Additional CPV code(s)
79996100
30234000
48311100
72312200
72313000
72317000
79995100
79999100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
M50 2UW
II.2.4) Description of the procurement
Lot 3 Scanning and Digitisation, will include but not limited to:
• Business Process and Content Management Systems (NON-CORE)
• Scanning
• Archiving
• Retrievals
• Records Disposal and Destruction
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Electronic Document Records Management System (EDM/EDRMS)
II.2.2) Additional CPV code(s)
79996100
30234000
48311100
72313000
72317000
79995100
79999100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
M50 2UW
II.2.4) Description of the procurement
Lot 4 Electronic Document Records Management Systems (EDM/EDRMS), will include but not limited to:
• Business Process and Content Management Systems (NON-CORE)
• Electronic Document Records Management System
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
One Stop Shop
II.2.2) Additional CPV code(s)
79996100
30193700
30234000
48311100
63120000
63121100
72312200
72313000
72317000
79995100
79999100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
M50 2UW
II.2.4) Description of the procurement
Lot 5 One Stop Shop; A Provision of a Fully Managed Service / ‘One Stop Shop’ covering all Records Management, Scanning, Electronic Records Document Management System and Digitisation modes as required by Approved Organisations.
• Covering Lots 1, 2, 3 and 4 as a total package/requirement
II.2.5) Award criteria
Quality criterion: Lots 1, 3, and 4 totalled together via weighting as per critieria
/ Weighting: 100%
Price
/ Weighting:
0%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP)
II.2.2) Additional CPV code(s)
79996100
30193700
30234000
63120000
63121100
72312200
72313000
72317000
79995100
79999100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UKK1
II.2.4) Description of the procurement
BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP) Lot:
The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.
The Lot will include, but not limited to:
• Document Storage
• Retrieval and Delivery
• Collection and Re-Store
• Destruction
• Transition Support/Services
• Scanning and Digitisation
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-005777
Section V: Award of contract
Title: Document Storage, Records Management and Integrated Solutions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2021
V.2.2) Information about tenders
Number of tenders received: 19
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NHS Shared Business Services
NHS Shared Business Services
Halyard Court, 31 Broadway
Salford
M50 2UW
UK
E-mail: nsbs.nhsbusinessservices@nhs.net
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The duration referenced in Section II.2.7 is for the placing of orders.
The value provided in Section II.1.5 is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice.
The Framework will be for the benefit, and on behalf, of public sector bodies, details of such bodies can be accessed at: https://www.sbs.nhs.uk/proc-framework-agreements-support
In addition, if provided for in the contract documents, NHS SBS may extend the scope and benefit of the Framework Agreement to private sector bodies, subject to the approval of NHS SBS. Whilst NHS SBS is not required by procurement legislation to do so, it has extended the principles of public procurement rules to provide its private sector customers with the best value and open and transparent procurement procedures.
The envisaged maximum number of participants to the framework agreement, stated in IV.1.3 is an estimate and is subject to change
VI.4) Procedures for review
VI.4.1) Review body
NHS Shared Business Services
Halyard Court, 31 Broadway
Salford
M50 2UW
UK
E-mail: nsbs.nhsbusinessservices@nhs.net
Internet address(es)
URL: https://www.sbs.nhs.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from NHSSBS. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
VI.5) Date of dispatch of this notice
12/07/2021