Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ayrshire College
SC021177
Main Campus, Hill Street
Kilmarnock
KA1 3HY
UK
Contact person: Kathleen Harper
Telephone: +44 1563523501
E-mail: kathleen.harper@ayrshire.ac.uk
Fax: +44 1563538182
NUTS: UKM93
Internet address(es)
Main address: http://www1.ayrshire.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00456
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Fresh Foods to Ayrshire College
Reference number: 2021-PS-12
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The College is seeking contractor/contractors to supply a range of ambient, fresh, chilled and frozen foodstuffs to the Catering and Hospitality departments of Ayrshire College at its Ayr, Kilmarnock, Kilwinning campuses.
There will be 4 lots: Lot 1 Meat, Meat Products and Poultry; Lot 2 Fresh Fruit & Vegetables; Lot 3 Bakery Goods and Lot 4 Dairy Products.
Tenderers can bid for one or more lots.
There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Supply and Delivery of Meat, Meat Products and Poultry
II.2.2) Additional CPV code(s)
15110000
15130000
15131100
15131220
15112100
15131500
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning
II.2.4) Description of the procurement
Lot 1 is for the supply and delivery of catering and hospitality meat, meat products and poultry to Ayrshire College's campuses at Ayr, Kilmarnock and Kilwinning.
There will be up to 3 contractors per lot and the contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
Tenderers can bid for one or more lots.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Management of Contract
/ Weighting: 10
Quality criterion: Product Specific
/ Weighting: 30
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract is for 2 years with the option to extend for a further 2 one-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply and Delivery of Fruit and Vegetables
II.2.2) Additional CPV code(s)
15300000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Lot 2 is for fruit and vegetables and related products for the College's catering and hospitality departments at the College's Ayr, Kilmarnock and Kilwinning campuses.
There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
Tenderers can bid for one or more lots.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Management of the Contract
/ Weighting: 10
Quality criterion: Product Specific
/ Weighting: 30
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract is for 2 years with the options to extend for 2 further one-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Supply and Delivery of Bakery Goods
II.2.2) Additional CPV code(s)
15612500
15811200
15813000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Lot 3 is for the supply and delivery of bakery products such as rolls and other morning goods to The College's Ayr, Kilmarnock and Kilwinning campuses.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Management of the Contract
/ Weighting: 10
Quality criterion: Product Specific
/ Weighting: 30
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract is for 2 years with the option to extend for a further 2 one-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Supply and Delivery of Diary Products
II.2.2) Additional CPV code(s)
15500000
15550000
15511000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Lot 4 is for the supply and delivery of milk and other associated diary products to the College's campuses at Ayr, Kilmarnock and Kilwinning.
There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
Tenderers may bid for one or more lots.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Management of the Contract
/ Weighting: 10
Quality criterion: Product Specific
/ Weighting: 30
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract is for 2 years with the option to extend for a further 2 one-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-009465
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/08/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/08/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660501.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:660501)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=660501
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court and Justice of the Peace Court
St Marnock Street
Kilmarnock
KA1 1ED
UK
VI.5) Date of dispatch of this notice
14/07/2021