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Summary

OCID:
Published by:: Northern Housing Consortium
Authority ID:: AA21410
Publication date:: 20 July 2021
Deadline date:: 20 August 2021
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

To establish a Dynamic Purchasing System (DPS) for grounds maintenance services for members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future members of the Northern Housing Consortium. Further information on who can access the DPS is available at this linkhttps://consortiumprocurement.org.uk/framework-agreements/who-can-access/

The DPS shall run for 10 years, from September 2021 to August 2031.

The first stage of, and the initial on-boarding of suppliers onto the DPS, will take place between 20 July 2021 and 31 August 2031. Applicants are required to complete the selection questionnaire (SQ) and submit this (with all supporting documents requested in the SQ) via the Delta portal. Applications will be evaluated accordingly, and successful Applicants will be appointed to the DPS as an appointed supply partner. There will be no limit to the number of applicants that will be admitted to the DPS against each region, sector, and service category. New applicants can apply to join the DPS throughout the duration of the period via the SQ process.

An outline of the categories to be covered by the DPS are as follows, further breakdowns of the categories are available within the procurement documents:

Tier 1: Region:

• national (coverage of all NUTS Level 2 Codes for England, Scotland and Northern Ireland, and geographic regions for Wales);

Tier 2: Sector:

• Blue Light Services (including Ambulance, Fire and Police),

• education (including Academy Trusts, Schools, Universities and Higher Education),

• government bodies,

• health (including Care Homes, Commissioning Bodies, Hospices, NHS Trusts),

• housing associations, registered providers and ALMOs,

• local authorities,

• prison service;

Tier 3: Service

• Grounds maintenance - grass maintenance, hedge maintenance, chemical treatments, litter clearance, play area maintenance, garden maintenance, pond maintenance

• Arboriculture works

• Specialist planting

• Sports ground maintenance

• Winter services

• Pest control

• Fencing - design, supply, installation, and maintenance

• Invasive weeds - surveying, controlling and eradicating

• Landscaping services

• Cemetery maintenance

• Groundcare and arboriculture equipment hire

Applicants are not restricted to the number of categories they wish to apply for and will be invited to select which category(s) they wish to apply for by completing the category application table within the procurement documents.

The second stage is where appointed supply partners compete for members individual contracts, more commonly referred to as a further competition (also known as mini-tender) stage and consists of members refining the requirements for their specific contract. Following acceptance on to the DPS, supply partners will be invited to tender for all members’ further competitions under the region, sector, and service category(s) they have successfully applied for. The DPS includes terms and conditions for the second stage Further competitions by way of a supply agreement but places no obligations on members to procure any services via the DPS. The DPS itself is not a contract and contracts (Supply Agreements) are only formed when services are called off by members under the DPS.

The estimated value of the services to be procured for the entire duration of the DPS is an indicative amount and cannot be guaranteed.

Further information can be found within the procurement documents as detailed in section I.3) of the notice.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Northern Housing Consortium

Loftus House, Colima Avenue

Sunderland

SR5 3XB

Telephone: +44 1915661000

E-mail: tenders@consortiumprocurement.org.uk

NUTS: UK

Internet address(es)

Main address: www.northern-consortium.org.uk

Address of the buyer profile: www.consortiumprocurement.org.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Grounds-maintenance-services./2CHV6UMWQ8

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Other: Central Purchasing Body

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grounds Maintenance 21-31

II.1.2) Main CPV code

77314000

II.1.3) Type of contract

Services

II.1.4) Short description

To establish a Dynamic Purchasing System (DPS) for grounds maintenance services, including equipment hire, winter services, and pest control, for members of the Northern Housing Consortium. The DPS will be available to be accessed by all current and future members of the Northern Housing Consortium. Further information on who can access the DPS is available at this link https://consortiumprocurement.org.uk/framework-agreements/who-can-access/

The DPS shall run for 10 years, from September 2021 to August 2031.

II.1.5) Estimated total value

Value excluding VAT: 678 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

43325100

45112700

90922000

77310000

77320000

77312000

45340000

98371111

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

UNITED KINGDOM

II.2.4) Description of the procurement

The DPS shall run for 10 years, from September 2021 to August 2031.

An outline of the categories to be covered by the DPS are as follows, further breakdowns of the categories are available within the procurement documents:

Tier 1: Region:

• national (coverage of all NUTS Level 2 Codes for England, Scotland and Northern Ireland, and geographic regions for Wales);

Tier 2: Sector:

• Blue Light Services (including Ambulance, Fire and Police),

• education (including Academy Trusts, Schools, Universities and Higher Education),

• government bodies,

• health (including Care Homes, Commissioning Bodies, Hospices, NHS Trusts),

• housing associations, registered providers and ALMOs,

• local authorities,

• prison service;

Tier 3: Service

• Grounds maintenance - grass maintenance, hedge maintenance, chemical treatments, litter clearance, play area maintenance, garden maintenance, pond maintenance

• Arboriculture works

• Specialist planting

• Sports ground maintenance

• Winter services

• Pest control

• Fencing - design, supply, installation, and maintenance

• Invasive weeds - surveying, controlling and eradicating

• Landscaping services

• Cemetery maintenance

• Groundcare and arboriculture equipment hire

The estimated value of the services to be procured for the entire duration of the DPS is an indicative amount and cannot be guaranteed.

Further information can be found within the procurement documents as detailed in section I.3) of the notice.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2021

End: 31/08/2031

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/tenders/UK-title/2CHV6UMWQ8

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

The dynamic purchasing system might be used by additional purchasers

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/08/2021

Local time: 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Grounds-maintenance-services./2CHV6UMWQ8

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2CHV6UMWQ8

GO Reference: GO-2021719-PRO-18593151

VI.4) Procedures for review

VI.4.1) Review body

Northern Housing Consortium Ltd

Loftus House, Colima Avenue

Sunderland

SR5 3XB

Telephone: +44 1915661000

VI.4.2) Body responsible for mediation procedures

Northern Housing Consortium

Loftus House, Colima Avenue

Sunderland

SR5 3XB

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Public Contracts Regulations 2015 (the Regulations) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). As stated within the regulations, any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen.

The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date.

VI.5) Date of dispatch of this notice

19/07/2021

Coding

Commodity categories

ID	Title	Parent category
98371111	Cemetery maintenance services	Funeral services
45340000	Fencing, railing and safety equipment installation work	Building installation work
77314000	Grounds maintenance services	Planting and maintenance services of green areas
43325100	Grounds-maintenance equipment	Park and playground equipment
45112700	Landscaping work	Excavating and earthmoving work
90922000	Pest-control services	Facility related sanitation services
77310000	Planting and maintenance services of green areas	Horticultural services
77320000	Sports fields maintenance services	Horticultural services
77312000	Weed-clearance services	Planting and maintenance services of green areas

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: tenders@consortiumprocurement.org.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Grounds Maintenance 21-31

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information