Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Tamworth Borough Council
Marmion House Lichfield St
Tamworth Staffs
B79 7BZ
UK
Contact person: Procurement Team
Telephone: +44 1827709371
E-mail: david-onion@tamworth.gov.uk
NUTS: UKG24
Internet address(es)
Main address: www.tamworth.gov.uk
Address of the buyer profile: www.in-tendhost.co.uk/tamworthbc
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/tamworthbc
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/tamworthbc
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
21/006 Electoral Printing and Mailing Services 2022 - 2026
Reference number: 21/006
II.1.2) Main CPV code
22821000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Tamworth Borough Council uses the Xpress software system for electoral services and now requires a rapid and cost-effective provision of printing and mailing services to meet strict deadlines for the production of electoral registers and to run efficient and timely elections. This ITT is divided into three Lots for the provision of the aforementioned Services. Tenderers may bid for all or individual Lots as follows:Lot 1: Annual Canvass 2022 to 2026 and Associated DocumentsLot 2: Poll cards 2022 to 2026 Lot 3: Ballot papers and Postal Vote Packs (one piece mailer) 2022 to 2026
II.1.5) Estimated total value
Value excluding VAT:
260 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Annual Canvass 2022 - 2026 & Associated Documents
II.2.2) Additional CPV code(s)
22821000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Tamworth
II.2.4) Description of the procurement
The canvass process commences in the month of July each year and the contractor will produce the prints in line with the requirements contained in the Electoral Commission Guidance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
140 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There shall be an option to extend the contract for a further 2 year period from 31st December 2026
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Poll Cards 2022 to 2026
II.2.2) Additional CPV code(s)
22821000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Tamworth
II.2.4) Description of the procurement
The printing and supply of election and referendum poll cards for the term of the contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
20 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There shall be an option to extend the contract for a further 2 year period from 31st December 2026
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Ballot Papers & Postal Vote Packs
II.2.2) Additional CPV code(s)
22821000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
II.2.4) Description of the procurement
The printing and supply of ballot papers and postal vote packs for the term of the contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There shall be an option to extend the contract for a further 2 year period from 31st December 2026
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
All services must be programmed by the Contractor as per the statutory timescales laid down in electoral law.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/08/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/08/2021
Local time: 14:30
Place:
Tamworth
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
20/07/2021