Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
ABELLIO EAST MIDLANDS LIMITED
2nd Floor St Andrew's House,18-20 St Andrew Street
LONDON
EC4A3AG
UK
Contact person: Emma Martin
E-mail: Emma.martin@eastmidlandsrailway.co.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.eastmidlandsrailway.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.Emma.Martin@eastmidlandsrailway.co.uk
Additional information can be obtained from another address:
Abellio East Midlands Railway
Prospect House, 1 Prospect Place, Millennium Way
Derby
DE24 8HG
UK
Contact person: Emma Martin
E-mail: Emma.martin@eastmidlandsrailway.co.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.eastmidlandsrailway.co.uk
Tenders or requests to participate must be sent electronically to:
https://www.Emma.martin@eastmidlandsrailway.co.uk
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Rental and Laundering Services for High Visibility Workwear
Reference number: PMO0220
II.1.2) Main CPV code
18113000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This notice has been produced to establish an invitation to tender (ITT) for the provision of rental and laundry services for high visibility workwear. (with a purchase price option).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF
UKI
II.2.4) Description of the procurement
EMR Require a logistically managed and monitored laundered workwear uniform provision service for its fleet team function.
The requirement will be to supply high visibility garments (Orange) that are industrially recognised and compliant to rail approved standards.
The workwear package will be fully tailored to the job role, all garments must be laundered, maintained and managed by the supplier to approximately 209 employees covering 8 sites, with the main service sites being Derby and Nottingham.
It is envisaged that the contract duration will be up to a maximum of 3 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Interested parties should contact the named person by email at Section I.1 to register interest and request the Prequalification Questionnaire which shall be required to be completed by the time limit for receipt of expressions of interest at Section IV.2.2
Scoring Matrix
The PQQ scoring will be as follows:-
SCORE GIVEN - QUALITATIVE GUIDANCE - SHORT GUIDANCE
0 - Question not answered or answer is irrelevant. - Not answered/irrelevant.
1- Weak : Insufficient information to enable evaluation or contains major shortcomings or errors to make it non-complaint. - Worst in class/errors in submission.
2 - Below Satisfactory : partially complaint answer but with obvious deficiencies. Brief or incomplete answers with little or no supporting detail or wholly generic answer. - Below industry standard.
3 - Satisfactory : Answer meets the minimum requirements but lack convincing supporting detail to give confidence that they will meet requirements. Some attempt to provide relevant
answers not generic. - In line with industry standard.
4 - Good : Thorough response with relevant supporting detail and evidence to give confidence that the requirements will be met. Tailored answers. - Above industry standard.
5 - Excellent : Comprehensive and well-structured response with excellent supporting evidence. Wholly bespoke for the protect and demonstrates exceptional understanding of the requirements. - Market leading.
SCORING PROCESS
Where Yes is the required answer:
YES = PASS NO = FAIL
EMR will assess additional information provided by the interested parties who select NO, but have additional information to justify their selection.
Where NO is the required answer NO = PASS
YES = FAIL
EMR will assess additional information provided by the interested parties who select YES, but have additional information to justify their selection.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/09/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To register your interest in this notice you should submit an expression of interest to the contract details shown within this notice and request a copy of the PQQ which is to be submitted by the date shown in IV.2.2.
The Utilities Contracts Regulations 2016 ("Regulations") do not in accordance with their terms apply to this procurement. Neither the issue of this Invitation to Negotiate (as amended by East Midlands Railway and notified to Bidders from time to time) (the ITN) nor the selection of any Bidder, nor any other document, contact or conduct in connection with this ITN constitutes any acceptance by East Midlands Railway that the Regulations apply to the Project covered by this ITN or an agreement by East Midlands Railway to abide by those Regulations. The procurement process as described in this document (the ITN Process) and any subsequent contract awarded will be subject to English law and the exclusive jurisdiction of the English courts. By participating in the ITN Process a Bidder agrees to be bound by the above conditions and limitations. This Important Notice must be read in conjunction with all instructions to Bidders contained within this document. Bidder means each legal entity issued with an ITN and invited to participate in this ITN Process.
VI.4) Procedures for review
VI.4.1) Review body
Abellio East Midlands Limited
Derby
UK
VI.5) Date of dispatch of this notice
21/07/2021