Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Academies Enterprise Trust
183 Eversholt Street, London
London
NW1 1UB
UK
Contact person: Clive Hammond
Telephone: +44 7900827152
E-mail: chammond@academiesenterprisetrust.org
NUTS: UKI
Internet address(es)
Main address: http://www.academiesenterprisetrust.org
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28989
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for the Provision of Cleaning Services
Reference number: T147/2020
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is for the provision of catering services for fifty four (54) academies. These are currently provided through a range of providers including own academy in -house provision, local authorities, other schools or outsourced third party suppliers.
The contract will be split into three lots and bidding suppliers may bid for any combination of lots including the option of a single supplier award for all three regions.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
30 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKC
UKE
UKF
Main site or place of performance:
Academies within the geographical regions of Middlesborough, Yorkshire, Humberside and Staffordshire
II.2.4) Description of the procurement
There are 18 AET academies covered within lot 1 of this contract covering the geographical areas of Middlesborough, Yorkshire, Humbersid and Staffordshire.
These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.
This lot consists of the following academies :
Anglesey Primary Academy
Beacon Primary Academy
The Rawlett School
Tamworth Enterprise College
Cottingley Primary Academy
Feversham Primary Academy
Meadstead Primary Academy
Shafton Primary Academy
St Helens Primary Academy
Firth Park Academy
Utterby Primary Academy
North Thoresby Primary Academy
Hall Road Primary Academy
Newington Primary Academy
The Green Way Primary Academy
Caldicotes Primary Academy
North Ormesby Primary Academy
Unity City Academy
The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.
It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of cleaning services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.
The successful Supplier will be expected to provide costings and operational proposals for the cleaning services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.
The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.
Cleaning will include all areas of the school including but not limited to classrooms, corridors, laboratories, gyms, drama studios, receptions, offices and halls. In some academies this will include the provision on day time janitor services.
The Trust is seeking to appoint a supplier who will provide a high quality cleaning service who will provide the service through the use of locally based skilled and trained staff and through the use of efficient cleaning materials and equipment. We are also looking to appoint a contractor(s) that will reduce the environmental impact associated with fulfilling this contract. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract will be for an initial period of five years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.
The contract will be based on fixed price for the academies year for the provision of term time and periodic cleaning as detailed in the specification. Additional one off optional cleaning eg. window cleaning may be required from time to time and will be subject to quotation at the required time.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 20%
Quality criterion: Requirements
/ Weighting: 35%
Quality criterion: Quality
/ Weighting: 15%
Quality criterion: Presentation
/ Weighting: 30%
Price
/ Weighting:
70%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Academies in Essex, Kent and London
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH
UKI
UKI6
UKJ4
Main site or place of performance:
Academies in the geographical regions of Essex, Kent and London
II.2.4) Description of the procurement
There are 18 AET academies covered within lot 2 of this contract covering the geographical areas of Essex, Kent and London.
These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.
This lot consists of the following academies :
Pioneer School
Maltings Academy
New Rickstones Academy
Plumberow Primary Academy
Westerings Primary Academy
Greensward Academy
Ashingdon Primary Academy
Hamford Primary Academy
Tendring Technology College
Hockley Primary Academy
Richmond Park Academy
Aylward Academy
Kingsley Academy
Trinity Primary
Noel Park Primary
Newlands Academy
St James The Great Primary Academy
The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.
It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.
The successful Supplier will be expected to provide costings and operational proposals for the cleaning services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.
The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.
Cleaning will include all areas of the school including but not limited to classrooms, corridors, laboratories, gyms, drama studios, receptions, offices and halls. In some academies this will include the provision on day time janitor services.
The Trust is seeking to appoint a supplier who will provide a high quality cleaning service who will provide the service through the use of locally based skilled and trained staff and through the use of efficient cleaning materials and equipment. We are also looking to appoint a contractor(s) that will reduce the environmental impact associated with fulfilling this contract. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract will be for an initial period of five years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.
The contract will be based on fixed price for the academies year for the provision of term time and periodic cleaning as detailed in the specification. Additional one off optional cleaning eg. window cleaning may be required from time to time and will be subject to quotation at the required time.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 20%
Quality criterion: Requirements
/ Weighting: 35%
Quality criterion: Quality
/ Weighting: 15%
Quality criterion: Presentation
/ Weighting: 30%
Price
/ Weighting:
70%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ
UKJ2
UKJ3
UKK
UKG3
Main site or place of performance:
Academies based in the geographical regions of South and South West Engalnd
II.2.4) Description of the procurement
There are 19 AET academies covered within lot 3 of this contract covering the geographical areas of South and South West England
These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.
This lot consists of the following academies :
Ryde Academy
Winton Community Academy
New Forest Academy
Hazelwood Primary
Barton Hill Primary Academy
Broadlands Academy
Brockworth Primary Academy
Offas Mead Primary Academy
Severn View Primary Academy
The Ridge Academy
Sir Herbert Leon Academy
Charles Warren Academy
Wishmore Cross Academy
Lea Forest Primary Academy
Four Dwellings Primary Academy
Montgomery Primary Academy
Percy Shurmer Primary Academy
Four Dwellings Academy
Greenwood Academy
The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.
It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.
The successful Supplier will be expected to provide costings and operational proposals for the cleaning services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.
The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.
Cleaning will include all areas of the school including but not limited to classrooms, corridors, laboratories, gyms, drama studios, receptions, offices and halls. In some academies this will include the provision on day time janitor services.
The Trust is seeking to appoint a supplier who will provide a high quality cleaning service who will provide the service through the use of locally based skilled and trained staff and through the use of efficient cleaning materials and equipment. We are also looking to appoint a contractor(s) that will reduce the environmental impact associated with fulfilling this contract. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract will be for an initial period of five years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.
The contract will be based on fixed price for the academies year for the provision of term time and periodic cleaning as detailed in the specification. Additional one off optional cleaning eg. window cleaning may be required from time to time and will be subject to quotation at the required time.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 20%
Quality criterion: Requirements
/ Weighting: 35%
Quality criterion: Quality
/ Weighting: 15%
Quality criterion: Presentation
/ Weighting: 30%
Price
/ Weighting:
70%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 044-105530
Section V: Award of contract
Lot No: 1
Title: Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/07/2021
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churchill Contract Services Group Holdings Limited
Unit 1, 40 Coldharbour Lane
Harpenden
AL5 4UN
UK
Telephone: +44 1582760055
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 750 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Academies in Essex, Kent and London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2021
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ridge Crest Cleaning Services
122 Great North Road, Hatfield
Hertfordshire
AL9 5JN
UK
Telephone: +44 1707256666
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/07/2021
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
cleantec services
Unit 2 Handforth court, Garston Lane
Watford
WD25 9EJ
UK
Telephone: +44 1827858081
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 750 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It will be the suppliers responsibility to obtain all necessary documentation and information in order to submit a response by the closing date and time.
The contracting authority reserves the right to award each lot individually, or two or more lots to a single supplier. The contracting authority also reserves the right not to award any or part of the contract and to terminate the procurement process at any time and for any reason.
The contracting authority will not be liable for any costs incurred by any supplier expressing an interest in this tender.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant bid will be considered unless the bidder submits a confirming bid.
Suppliers are advised that whilst the Trust, as part of the tender will be seeking their professional recommendations on proposed investment in the catering facilities it is not seeking from the suppliers any bids that include investment funding.
The successful supplier(s) will be required in their year one prices to include costs in relation to the running of this tender. These costs are Lot 1 6578 GBP, Lot 2 7595 GBP and Lot 3 7097 GBP
(MT Ref:223437)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
NW1 1BU
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
23/07/2021