Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Contact person: Simon McLean
E-mail: simon.mclean@nrscotland.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records
Reference number: 17/06/07
II.1.2) Main CPV code
72312100
II.1.3) Type of contract
Services
II.1.4) Short description
The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72312100
72313000
II.2.3) Place of performance
NUTS code:
UKM
UKM75
II.2.4) Description of the procurement
National Records of Scotland are seeking to appoint a Service Provider to:
a) Deliver transcription of the 1921 Census images.
b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images).
c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance).
d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and
f) Deliver management arrangements to deliver these requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Planning and Project Delivery
/ Weighting: 20
Quality criterion: Operational and Quality Assurance
/ Weighting: 35
Quality criterion: Technology
/ Weighting: 10
Quality criterion: Security Requirements
/ Weighting: 25
Quality criterion: Data Protection
/ Weighting: 10
Price
/ Weighting:
25
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
Two optional six months extensions at the sole discretion of the Purchaser.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Relevant selection criteria is included in the SPD Scotland module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Relevant selection criteria is included in the SPD Scotland module.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance conditions are fully detailed within the Invitation to Tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-004843
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/08/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
25/11/2021
IV.2.7) Conditions for opening of tenders
Date:
27/08/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2030/2031
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
SPD will be scored on a pass/fail basis.
Question scoring methodology for Award Criteria outlined in Invitation to Tender:
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 - Poor - Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660585.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:660585)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=660585
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH11LB
UK
VI.5) Date of dispatch of this notice
28/07/2021