Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Advantage South West
South Somerset House, Alvington
Yeovil
BA22 8WN
UK
Contact person: Mr Neil Biddiscombe
Telephone: +44 1935404566
E-mail: neil.biddiscombe@abri.co.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.advantagesouthwest.co.uk/
Address of the buyer profile: http://www.advantagesouthwest.co.uk/
I.1) Name and addresses
East Devon District Council
Exmouth
UK
E-mail: neil.biddiscombe@abri.co.uk
NUTS: UKK
Internet address(es)
Main address: www.eastdevon.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.advantageswtenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.advantageswtenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies
Reference number: DN559603
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The inspection, servicing and repair of heating equipment is a fundamental responsibility that landlords are obligated to undertake. In particular it is a requirement that all gas, LPG and oil powered appliances owned by the landlord are serviced annually. This framework will cover the servicing, repair, replacement and upgrade of heating systems (including hydrogen should it be implemented). Please note that Members retain the right to utilise all or part of these when mini-tendering.
The main elements of the scope of service are:
• Safety Checks;
• Periodic Servicing and Inspections;
• Routine Maintenance;
• Diagnosis of faults;
• Responsive Maintenance;
• Out of Hours Emergency Work;
• Ad hoc boiler replacements (excluding planned programmes);
• Commercial and communal boiler
• Technical Inspections; and
• Mutual Exchange Gas Tests
All properties must have a valid Landlord’s Gas Safety Record (LGSR) or OFTEC certificate as appropriate. The minimum acceptable performance level is 100%. As the provision and retention of accurate up-to-date information is a crucial part of this type of contract, we require that the contractor provides access to a secure online system to manage information.
Whilst this framework allows the landlord to order the installation of replacement systems, it does not create a contractual obligation for the client to award all replacements to the successful contractor.
II.1.5) Estimated total value
Value excluding VAT:
50 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - East Devon District Council
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKK2
II.2.4) Description of the procurement
Lot 1: East Devon District Council (EDDC) Two companies appointed to framework. Direct award of full contract to company in first place. It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years. Should the contract with the company in first place be terminated EDDC will be able, should it wish, to offer the contract to the second placed company. EDDC’s stock is mostly within the East Devon district in postcode areas EX8 – EX14, EX15 (part), EX4 – EX5 (Part), EX24.
East Devon District Council (EDDC) owns approximately 4250 properties, mainly in East Devon. Of these, approximately 3000 have equipment that will be covered by this contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Advantage South West framework
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKJ
UKK
II.2.4) Description of the procurement
Lot 2: Advantage South West Framework. Enough tenderers to provide suitable competition for future mini-competitions will be awarded places on the framework to provide geographical coverage for Advantage South West Members. Contracts will be awarded through further competition. Please note that some Members undertake this work in-house and some have contractual arrangements already in place. Consequently there is no guarantee that any work will be awarded from this Lot. The framework validity period will be 3 January 2022 – 2 January 2026. Members can award contracts that outlast the end date of the framework, and this will be the case for the direct awards in Lot 1. Additional information can be found in Appendix 6.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contained within the SSQ and ITT
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/08/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/10/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Members of Advantage South West will be able to access this framework to award contracts. Current Members of Advantage South West are: Abri, Coastline Housing, Cornwall Rural Housing Association, Cornwall Housing, East Devon District Council, Exeter City Council, Homes in Sedgemoor, LiveWest, Magna Housing, Mid Devon District Council, North Devon Homes, Ocean Housing, Plymouth Community Homes, SHAL, Somerset West and Taunton Housing, Teign Housing, Westward Housing, Abbeyfield Sidmouth. Any further organisations that join Advantage South West will also be able to access the framework. Members of other consortia such as Westworks, Efficiency East Midlands and South Eastern Consortium can access the framework. This Contract Notice is therefore placed on behalf of those future members too. Names of potential contracting authorities who may wish to access the framework can be found at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=9 Interested companies can access documentation at www.advantageswtenders.co.uk Completed documentation must be submitted by the closing time/date through www.advantageswtenders.co.uk.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
28/07/2021