Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NY Highways Limited
County Hall
Northallerton
DL7 8AD
UK
E-mail: NYHighwaysProcurement@northyorks.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.northyorks.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.yortender.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Wholly owned subsidiary of a Local Authority (North Yorkshire County Council)
I.5) Main activity
Other: Highways Maintenance Activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Surface Dressing Framework (NY Highways)
Reference number: DN538294
II.1.2) Main CPV code
45233000
II.1.3) Type of contract
Works
II.1.4) Short description
This Framework Contract is for surface dressing works to be delivered on behalf of NY Highways, across the County of North Yorkshire (note this excludes York, which comes under the jurisdiction of the City of York Council) on both rural and urban roads. This will also include any third party works secured by NY Highways, which may be on private land and not necessarily the public highway.
II.1.5) Estimated total value
Value excluding VAT:
32 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45233000
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
This Framework Contract is for surface dressing works to be delivered on behalf of NY Highways, across the County of North Yorkshire (note this excludes York, which comes under the jurisdiction of the City of York Council) on both rural and urban roads. This will also include any third party works secured by NY Highways, which may be on private land and not necessarily the public highway.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
One year initial period, followed by three further 12 month periods to a maximum of 4 years (1+1+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/08/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/08/2021
Local time: 12:00
Information about authorised persons and opening procedure:
An independent member of the Procurement and Contract Management section of North Yorkshire County Council will verify the tenders through our e-tendering system (YORtender).
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and
• change the All Data drop down to Reference Number in the search drop down;
• enter the contract ID: DN538294;
• click Go, and the details of this contract should be displayed.
Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Strand, City of Westminster
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
North Yorkshire County Council, on the behalf of NY Highways Limited, shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Strand, City of Westminster
London
UK
VI.5) Date of dispatch of this notice
28/07/2021