Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Great Torrington School
Calvesford Road, Torrington
Devon
EX38 7DJ
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK4
Internet address(es)
Main address: https://gts.devon.sch.uk/index.php
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Great Torrington School ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for Great Torrington School: https://gts.devon.sch.uk/
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
470 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
Devon
II.2.4) Description of the procurement
Great Torrington School is a secondary academy located in Torrington, Devon. The School provides an education to students within Years 7 to 11 from the local catchment area and has a capacity of approximately 900 students.
The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably with Secondary Schools to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Devon, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within the school, including term time daily cleaning, of which the current specification provides the majority of this service in the evening. Plus, a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and it’s buildings to ensure they are suitably prepared for the beginning of each academic term.
TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Great Torrington School on the contract performance.
The contract will commence on 1 September 2021 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.
The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-004987
Section V: Award of contract
Contract No: 004987
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/07/2021
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KGB Cleaning South West Limited
06941723
10 Hillside, Burghfield Common
Reading
RG7 3BQ
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 449 330.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=615061975
GO Reference: GO-2021730-PRO-18652473
VI.4) Procedures for review
VI.4.1) Review body
Great Torrington School
Calvesford Road, Torrington
Devon
EX38 7DJ
UK
VI.5) Date of dispatch of this notice
30/07/2021