Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Business Services Organisation
2 Franklin Street
BELFAST
BT28DQ
UK
E-mail: encompass.contracts@hscni.net
NUTS: UKN0
Internet address(es)
Main address: http://hscbusiness.hscni.net
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Integration between the existing Varian Aria Cancer Management System and encompass EHCR
II.1.2) Main CPV code
72250000
II.1.3) Type of contract
Services
II.1.4) Short description
HSC Business Services Organisation intends to enter into an agreement with Varian Aria is the medical oncology, haematology and radiotherapy orders management system currently in use across Northern Ireland. Encompass requires to integrate with the Varian Aria system in order to ensure that current regional processes and requirements for cancer treatment management are integrated with encompass EHCR for system go live.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
142 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
48422000
48517000
48800000
72000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This agreement is for the development and implementation of integration between the Varian Aria Cancer Management System and encompass EHCR.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Varian is the single supplier of this software and they provide support of the main system and their bespoke interface engine. This system is highly specialised for the purpose of cancer treatment delivery and is in use to support cancer services in all HSCNI.
Therefore is the only the supplier who can carry out this integration of their own product with the encompass Epic solution being implemented in HSCNI.
Alternative options are not appropriate in this instance as Varian is already contracted and deployed across Northern Ireland. Varian is the only cancer treatment management system in use for this purpose regionally.
Therefore BSO are seeking to rely on Regulation 32(2)(b) of the Regulations which provides a derogation from the obligation to competitively tender (and enter into a negotiated procedure without prior public of a contract notice) for a contract for goods or services over the Threshold "where the works, supplies or services can be supplied only be a particular economic operator for any of the following reasons:-
(ii) Competition is absent for technical reasons
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: DAC10654
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/05/2022
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Crawley
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 142 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Business Services Organisation
2 Franklin Street
Belfast
BT2 8DQ
UK
VI.5) Date of dispatch of this notice
30/06/2022