Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Herts Fullstop Ltd
Mundells, Welwyn Garden City,
HERTFORD
AL7 1FT
UK
Contact person: Simon Hastings
E-mail: simon.hastings@hertfordshire.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.hertfordshire.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HCC06/19- Framework Agreement for the Supply of Warehouse Packaging
Reference number: HCC2113359
II.1.2) Main CPV code
79920000
II.1.3) Type of contract
Services
II.1.4) Short description
Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Framework Agreement for the supply of Warehouse Packaging. Further information in regard to this opportunity can be found in II.2.4) Description of the procurement field Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: HCC2113359
II.2.1) Title
Framework Agreement for the Supply of Warehouse Packaging
II.2.2) Additional CPV code(s)
79920000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Hertfordshire
II.2.4) Description of the procurement
Hertfordshire County Council (The Contracting Authority), acting on behalf of the Participating Authorities is leading on the procurement process to establish a Framework Agreement for the Supply of Warehouse Packaging (herein after referred to as ‘Goods’), and is seeking suitably qualified Contractors to supply the Goods and any related Services under any Agreement resulting from this tendering exercise. Details of the Goods required under this Agreement are given in Appendix 1 of the Specification (Schedule 1). The requirement is for delivery of the Goods in bulk drops to the Participating Authority’s central stores. The Goods required under this Framework Agreement have been split into the following Lots:Lot 1: White Boxes, Bespoke Boxes Bespoke Nottingham BoxesLot 2: Warehouse Packaging-Line-By-Line AwardThe estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the four-year term, together with the Individual Orders and their possible durations. It is anticipated that the term of the Individual Orders awarded under this Framework Agreement could be up to 4 years. For the avoidance of doubt, the estimated annual value of the Contract will be approximately GBP 150,000.00.The Framework Agreement will be awarded for an initial term of 2 years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will run for a core period of 2 years-with the option to extend for another 2 years- reviewed year on year
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: One
II.2.1) Title
White Boxes, Bespoke Boxes Bespoke Nottingham Boxes
II.2.2) Additional CPV code(s)
79920000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Hertfordshire
II.2.4) Description of the procurement
Award by Group – Tenderers must bid on every item within a group in order to considered for that group. There is no requirement to bid for every group in Lot 1. Group 1- Plain White Boxes - Biodegradable and made with 100% Recycled Raw MaterialGroup 2- Plain White Boxes Contains at least 50% of the raw material to be biodegradable Group 3- Bespoke Herts FullStop Boxes Biodegradable and made with 100% Recycled Raw Material Group 4- Bespoke Herts FullStop Boxes Contains at least 50% of the raw material to be biodegradable Group 5- Bespoke Nottingham Boxes Biodegradable and made with 100% Recycled Raw Material Group 6- Bespoke Nottingham Boxes Contains at least 50% of the raw material to be biodegradable
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework will be awarded for an initial core period of 2 years with the option to extend for a further 2 years-year on year
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Two
II.2.1) Title
Warehouse Packaging-Line-By-Line Award
II.2.2) Additional CPV code(s)
79920000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Hertfordshire
II.2.4) Description of the procurement
Line by Line Award – Lot 2 will be awarded on a line-by-line basis awarding to a maximum of the top 3 suppliers per line. There is no requirement to bid for every line on lot 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework will be awarded for an initial core period of 2 years with the option to extend for a further 2 years-year on year
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
All tenderers must be complaint or working towards ISO 9001 for quality management & ISO 14001 for Environmental management in order to be considered. Evidence is required as part of your tender submission which proves ISO compliance (or an application has been made).
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: Will Not exceed 4 years
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/08/2022
Local time: 17:42
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/08/2022
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice, The Strand
High Court,
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.2) Body responsible for mediation procedures
High Court,
High Court, Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
VI.4.4) Service from which information about the review procedure may be obtained
Chief Legal Officer
Hertfordshire County Council, County Hall
Hertford
SG13 8DE
UK
VI.5) Date of dispatch of this notice
30/06/2022