Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Chief Constable of Hampshire Constabulary
Leigh Road
Eastleigh
SO50 9SJ
UK
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: www.hampshire.police.uk
Address of the buyer profile: www.intendhost.co.uk/hampshire
I.1) Name and addresses
The Chief Constable for Thames Valley Police
Oxford Road,
Kidlington, Oxfordshire,
OX5 2NX
UK
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.thamesvalley.police.uk/
Address of the buyer profile: www.intendhost.co.uk/hampshire
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/hampshire/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply of Dog Kennelling Services for Dangerous, Seized and Prisoners Dogs
Reference number: HC18337
II.1.2) Main CPV code
98380000
II.1.3) Type of contract
Services
II.1.4) Short description
Hampshire Constabulary and Thames Valley Police invites applications from suitable organisations who wish to tender for dog kennelling services for dangerous, seized and prisoner dogs.
The tender is split into 2 geographical Lots: Lot 1 - Hampshire and the Isle of Wight and Lot 2 - Thames Valley Area (Berkshire, Oxfordshire and Bedfordshire).
The full requirements are set out within the procurement documents which are downloadable free of charge from In-tend.
The contract will commence on 27th September 2022 for 3 years with the option to extend for a further 12 months (4 years in total).
Interested parties should register their interest in the project via the In-tend website https://in-tendhost.co.uk/hampshire and complete and submit their tender return document together with any supporting information requested by the submission deadline.
II.1.5) Estimated total value
Value excluding VAT:
2 040 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hampshire
II.2.2) Additional CPV code(s)
98380000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Hampshire and Isle of Wight
II.2.4) Description of the procurement
Hampshire Constabulary are seeking one kennel to provide dog kennelling services in Hampshire and the Isle of Wight.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on 'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - 'The Supply of Dog Kennelling Services for Dangerous, Seized and Prisoner Dogs ' or search via the project reference 'HC18337'.
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
240 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months from date of initial expiry for a total period of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See section VI.3 Additional information for more detailed explanation of spend.
Lot No: 2
II.2.1) Title
Thames Valley
II.2.2) Additional CPV code(s)
98380000
II.2.3) Place of performance
NUTS code:
UKJ1
Main site or place of performance:
The Thames Valley area of Oxfordshire, Buckinghamshire and Berkshire.
II.2.4) Description of the procurement
Thames Valley Police are seeking two kennels to provide dog kennelling services in the Thames Valley area.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on 'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - 'The Supply of Dog Kennelling Services for Dangerous, Seized and Prisoners Dogs ' or search via the project reference 'HC18337'.
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months from initial expiry for a total duration of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See section VI.3 Additional information for detailed explanation of spend.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
A Local Authority License to board and care for all dogs including those characterised as 'dangerous' in line with the Animal Welfare Act 2018 must be held.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/08/2022
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/08/2022
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
June/July 2026
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
Due to the complex nature of this contract volumes are difficult to estimate and therefore figures should be used as a guide but will not reflect the actual contract value.
The estimate figures shown within this notice are based on historical figures, with a slight uplift and also reflect an anticipated increase due to the pandemic and increase in dog ownership (see paragraph below).
Estimated spend (based on historical data with slight uplift):
Lot 1 - Hampshire up to £160,000 (£40k per annum)
Lot 2 - Thames Valley up to £1,200,000 (£300k per annum) - note this is split over two kennels.
Value increase (if required):
As permitted by Regulation 72 1 a of the Public Contracts Regulations 2015, either Lot maybe increased at any time during the life of the contract by no more than 50% of each Forces estimated value (Lot 1 extra £80k and Lot 2 extra £600,000) so long as this increase does not materially change any part of the service/contract and will operate on the same terms and conditions. The total contract value set out in section II.1.5 shows the maximum permissible spend where this option is applied.
Due to the sensitive nature of this contract the successful kennel(s) details will not be placed in the public domain.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum ten (10) calendar days standstill period at the point that information on the conclusion of the Contract is communicated to all tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing information from the Contracting Authority before the conclusion of the Contract. Such additional information should be requested from the address at I.1 of this notice. If an appeal regarding the conclusion of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.
VI.5) Date of dispatch of this notice
07/07/2022