Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Harris Federation
4th Floor Norfolk House, Wellesley Road
Croydon
CR0 1LH
UK
Telephone: +44 2082537777
E-mail: procurement@harrisfederation.org.uk
Fax: +44 2082537778
NUTS: UK
Internet address(es)
Main address: www.harrisfederation.org.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ICT Project Delivery Partner
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon.
The Federation Website is https://www.harrisfederation.org.uk
The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support.
The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly.
There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT.
To give an indication of the equipment and tasks the partner would need to deliver are as follows:
- All hardware supply
- Maintenance agreements
- Relevant licencing
- A move to serverless schools where relevant
- Cabling
- CCTV systems
- All installation services
- Programme Management
- Project Management
- Management of ad-hoc purchases
- Pre-Testing against a Standard Network Design (SND)
- Formal testing against SND
- Functional testing with schools
- User Training - School staff
- Handover Training - School technical staff
- Asset tagging of all installed equipment
- Asset register management for both hardware & software
- Escalated Support for 6 months (inc SLA to measure performance) following each school deployment
- Equipment disposal / re-cycling
- Due Diligence services for both existing & new schools
- Commitments to support innovation
- Budget risk post Order
- Innovation & ongoing input into SND
- Collective partnership (CSR) targets aligned to the Federation objectives
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
26 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30200000
35125000
48200000
48442000
48820000
51600000
80400000
80500000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon.
The Federation Website is https://www.harrisfederation.org.uk
The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support.
The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly.
There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT.
To give an indication of the equipment and tasks the partner would need to deliver are as follows:
- All hardware supply
- Maintenance agreements
- Relevant licencing
- A move to serverless schools where relevant
- Cabling
- CCTV systems
- All installation services
- Programme Management
- Project Management
- Management of ad-hoc purchases
- Pre-Testing against a Standard Network Design (SND)
- Formal testing against SND
- Functional testing with schools
- User Training - School staff
- Handover Training - School technical staff
- Asset tagging of all installed equipment
- Asset register management for both hardware & software
- Escalated Support for 6 months (inc SLA to measure performance) following each school deployment
- Equipment disposal / re-cycling
- Due Diligence services for both existing & new schools
- Commitments to support innovation
- Budget risk post Order
- Innovation & ongoing input into SND
- Collective partnership (CSR) targets aligned to the Federation objectives
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-002655
Section V: Award of contract
Contract No: HF2022-043
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2022
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
RM Education Ltd
142B Park Drive, Milton Park
Abingdon
OX14 4SE
UK
Telephone: +44 8450700300
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 26 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(MT Ref:226748)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
07/07/2022